Our prices are based on decree of the Ministry of Social Affairs and Health on charges for work carried out by the health and social data permit authority Findata.
The current prices are valid from 1 January to 31 December 2023.
The total price for Findata services are comprised of four components
- Fee for Findata data request or data permit
- Costs incurred by data controllers for the extraction and delivery of data, based on each controller’s own regulations
- Working hours used by Findata for combining, pre-processing, pseudonymising and anonymising the data
- Kapseli remote access environment charge for data permit holders
Price list for 2023
| Price category | Criteria | Price |
|---|---|---|
| Data permit for a thesis | A data permit related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, this is a normal or extensive information permit. | 250,00 EUR |
| Limited data permit | The processing of the application takes less than 7 hours and the applicant’s place of business is an EU or EEA country. For example, new research questions without changes to the data or new extractions. | 600,00 EUR |
| Normal data permit | The application concerns the data of 1 to 15 data controllers and the applicant is established in an EU or EEA country. If the sampling description is modified at the initiative of the applicant in the middle of the application processing process after receiving the cost estimates, or the processing takes more than 14 hours for some other reason, this is an extensive data permit, cf. below. | 1 300,00 EUR |
| Extensive data permit | You may need an extensive data permit e.g. if one or more of the following is met: – The application concerns the data of more than 15 data controllers – The sampling description is modified at the initiative of the applicant after receiving the cost estimates, ie more than one round of cost estimates is required from one or more controllers – The applicant is established outside the EU or EEA. | 3 000,00 EUR |
Amendment permits
| Price category | Criteria | Price |
|---|---|---|
| Minor amendment or change | The application seeks the following amendments or changes: – extension of the permit – modification of the persons authorized to process the data – changing the data processing environment from Findata’s Kapseli remote access system to another service provider’s secure operating environment – extension of a temporary permit granted pursuant to the transitional provision (Section 60) of the Act Amending the Secondary Act (793/2021). As of May 1, 2022, data processing is only possible in audited environments. | 300,00 EUR |
| Other amendment or change | The application seeks one or more of the following changes or amendments: – the extension of the monitoring years to the authorization granted by Findata, provided that the persons to be examined and the data to be extracted remain the same – a change in the controller of the material released with the data – change of licensee / permit holder – extension of the processing of the data by way of derogation from an authorization granted outside the EU or EEA countries – adding variables to the data collection after the extraction has already taken place – the addition of data under other legislation in derogation from the authorization granted. | 600,00 EUR |
Data request decisions
| Price category | Criteria | Price |
|---|---|---|
| Data request for a thesis | A data request is related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, this is a normal or extensive information permit. | 250,00 EUR |
| Data request | All other data requests. | 2 500,00 EUR |
Expiry decisions
A fee is charged for expired permit applications. The amount of this fee depends on the permit applied for and the stage to which the processing of the application has progressed before the applicant withdraws it.
How does an application’s processing proceed?
The processing of applications can be divided into five stages, which can be preceded by the applicant independently contacting to a controller. The process is shown in text after the graph.
- The applicant contacts controllers directly before sending an application, if they need additional information on the data or variables or they need help with drawing up an extraction description.
- The applicant can also make an agreement on the implementation of data extraction in a certain manner with the controller. If the customer and the controller’s contact person have agreed for example that a clinician, who is part of the research team will extract the data free of charge, the application’s Additional information section should include information on who this was agreed on with and in what context.
- The applicant submits their application or requested additional information to Findata in the e-services at asiointi.findata.fi
- If the applicant is only submitting additional information, the clarifications can, depending on the case, also be submitted by e-mail.
- Our application processors check applications and their appendices to ensure that these contain all the necessary information.
- Where necessary, we will return an incomplete application for completion or we will submit a request for further clarification to the applicant.
- When all the extraction descriptions have been completed, we will send additional information and cost estimate requests to the controllers whose information is requested in the application.
- The purpose of the request is to determine the feasibility of the requested extraction and the maximum cost estimate for the extraction.
- According to the Act on the Secondary Use of Health and Social Data, the controllers have 15 working days to respond to this request. Where necessary, controllers may ask for additional details to the request, in which case we will forward the questions to the applicant.
- At this stage, we will also determine Findata’s internal cost estimate, which comprises our own data processing costs.
- Once all the cost estimates have been received, the applicant will be presented with a final extraction description and a maximum cost estimate for approval.
- The applicant must accept both in order for the permit to be granted.
- Please note that it will not be possible to change the extraction conditions after this, and that changes made to the extracted data later on will require a separate application.
- We at Findata will issue a positive data permit or data request decision.
- Please note, that data permits are always for a fixed period. If data needs to be saved for a purpose such as the verification of research or the you intend to renew your permit or the extractions must be updated at certain intervals, please include these needs in your application.
| Payment category | Criteria | Price |
| Free of charge expiry decision | The applicant withdraws the application before Findata has started processing it. | EUR 0 |
| Charge of approx. 20% of the permit fee | The applicant withdraws the application when Findata has started processing the application but before the cost estimate requests for data extraction have been sent to the controllers. | Hourly charge of EUR 75/hour |
| Charge of approx. 60% of the permit fee | The applicant withdraws the application after the cost estimate requests for data extraction have been sent to the controllers but before a cost estimate summary has been sent to the applicant. | Hourly charge of EUR 75/hour |
| Charge of approx. 75% of the permit fee | The applicant withdraws the application after receiving the cost estimate summary. | Hourly charge of EUR 75/hour |
Ready-made datasets
| Price category | Criteria | Price |
|---|---|---|
| Findata’s ready-made dataset | Includes data permit on Findata’s ready-made dataset and delivery of the data to Kapseli. | 600,00 EUR |
Findata’s hourly based fees
| Price category | Criteria | Price |
|---|---|---|
| Data processing | Hourly fee for data combining, pre-processing, pseudonymisation and anonymisation. | 135,00 EUR/hour |
| Costs of processing a lapsed application | If the application for a data permit or data request is canceled or not completed after the start of the processing, we will charge a proportion of the workload. | 75,00 EUR/hour |
Kapseli remote access system
Kapseli is always permit specific. Kapseli under each permit is billed separately, and the same Kapseli cannot be used to analyze the data in several different data permits.
By default, all computing packages have the following storage modes:
- Work: 300 GB
- Data: 300 GB
- Backup: 5 GB
- Output: 10 GB
| Product | Features | Price |
|---|---|---|
| Kapseli S | – 8 GB RAM – 4 cores | EUR 187,50 / month (EUR 2 250,00 / year) VAT +24 % |
| Kapseli M | – 16 GB RAM – 6 cores | EUR 229,17 / month (EUR 2 750,00 / year) VAT+24 % |
| Kapseli L | – 32 GB RAM – 8 cores | EUR 291,67 / month (EUR 3 500,00 / year) VAT +24 % |
| Kapseli XL | – 64 GB RAM – 8 cores | EUR 460,42 / month (EUR 5 525,00 / year) VAT +24 % |
| Technical customization | Technical customization of the remote access environment, e.g. computing capacity exceeding that of the package XL | According to separate offer VAT +24 % |
| Working time costs | Working time costs for customizing the remote environment, eg installiation of the user’s own tools in the remote environment’s machine package (with the user’s own licences) | EUR 135.00 / hour VAT: +24 % |
It is also possible to use Kapseli in situations where the data permit has been granted by another authority. We make a cost estimate for receiving, reviewing and transferring the materials to the Kapseli. We charge for at least two working hours (135 e / h), ie 270 euros + 24% VAT. We will notify the customer of the cost if the estimate exceeds two hours.
We reserve the right to change the prices for the remote access environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.
Apart from the remote access environment, the service prices pertain to actions under public law that are based on cost value (VAT 0%). The remote access environment services, however, are commercially priced services subject to a fee (VAT +24%).
Invoicing
1. Fee for Findata data request or data permit
- We invoice for a decision on a data request or issuing of a data permit once the decision has been made or the permit has been granted.
2. Data extraction, processing and delivery
- We find out the data controllers’ costs for extracting and delivering the data as part of our processing of the data request or data permit and provide this information to the applicant. We also give the applicant an estimate of the maximum cost for Findata’s data-processing work.
- We invoice for the controllers’ costs and the time spent by Findata processing the data once the data have been disclosed to the decision recipient or permit holder.
- If the estimated costs of the registrar’s extractions and Findata’s data processing exceed 5,000 euros, we invoice non-domestic public administration organizations for 70% in advance and foreign operators for 90% of the costs. Pre-invoicing can also be done at the licensee’s request with the desired percentage, if it is higher than the aforementioned minimum percentage. Domestic public administration organizations are not invoiced in advance without a separate request.
3. Use charge for Kapseli remote access environment
- We invoice the use charge for the remote access environment on a monthly basis, according to the months of use.
- We reserve the right to change the prices for the remote access environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.
Payment periods and terms
The invoice payment period is 21 days for Finnish customers and 30 for foreign customers.
Findata charges interest annually on overdue invoices in accordance with the amount laid down in section 4 of the Interest Act (633/1982) and complying with the provisions otherwise laid down in the Interest Act. Instead of charging interest on overdue payments, Findata may alternatively charge a flat-rate late payment fee of EUR 10 if the quantity of interest charged would be smaller than this.