Our prices are based on decree of the Ministry of Social Affairs and Health on charges for work carried out by the health and social data permit authority Findata.
The current prices are valid from 1 January to 31 December 2025. See the decree on finlex.fi (in Finnish).
See also data controllers’ average cost estimates.
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The total price for Findata services comprises four components Data permits Amendment permits Data request decisions Expiry decisions Ready-made datasets Data processing and transferring kapseli secure processing environment Kapseli pause service Data storage service Invoicing Payment periods and termsThe total price for Findata services comprises four components
- The decision fee for data permit, amendment permit or data request issued by Findata
- The decision fees are always fixed-price and based on the decree of the Ministry of Social Affairs and Health. There are also different payment categories for different types of permits, which you can find below. With the exception of the cost of processing a lapsed application, which is based on an hourly rate. No VAT is charged on public law services or decision fees.
- Costs incurred by data controllers for the extraction and delivery of data, based on each controller’s own regulations. The controllers determine whether or not to add VAT to the extraction costs on the basis of the final payer.
- Working hours used by Findata for combining, pre-processing, pseudonymising and anonymising the data
- The hourly rate for data processing is fixed and based on the decree of public charges. No VAT is charged.
- Monthly fee for the secure processing environment Kapseli, if you use Kapseli for data analysis. Kapseli is always the primary secure processing environment for analysing data. VAT will be added to the monthly fee.
Data permits
| Price category | Criteria | Price |
|---|---|---|
| Data permit for a thesis | A data permit related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, another permit fee category will be applied. | €250.00 |
| Limited data permit | The processing of the application takes less than 7 hours and the applicant’s place of business is an EU or EEA country. For example, new research questions without changes to the data or new extractions. | €300.00 |
| Normal data permit | The application concerns the data of 1 to 15 data controllers and the applicant is established in an EU or EEA country. If the extraction description is modified at the initiative of the applicant in the middle of the application processing process after receiving the cost estimates, or the processing takes more than 14 hours for some other reason, this is an extensive data permit, cf. below. | €1,400.00 |
| Normal data permit for researcher-driven research | Data permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 7 hours or more but less than 14 hours, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded. | €700.00 |
| Extensive data permit | You may need an extensive data permit e.g. if one or more of the following is met: – The application concerns the data of more than 15 data controllers – The extraction description is modified at the initiative of the applicant after receiving the cost estimates, ie more than one round of cost estimates is required from one or more controllers | €2,000.00 |
| Extensive data permit for researcher-driven research | Data permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 14 hours or more, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded. | €1,000.00 |
| Data permit for outside the EU or EEA area | Data permit for the applicant whose place of business is in a country outside the EU or EEA. | €3,000.00 |
Amendment permits
| Price category | Criteria | Price |
|---|---|---|
| Minor amendment or change | The application seeks one or more of the following amendments or changes : – extending the validity of the permit – changing the persons authorised to process the data – changing the controller of data disclosed with a data permit – changing the secure processing environment from Findata’s Kapseli environment to another service provider’s environment. | €300.00 |
| Other amendment or change | The application seeks one or more of the following amendments or changes : – extending the period from which data is extracted, provided that the persons to be examined and the data to be extracted remain the same – expanding the processing of data outside the EU/EEA as opposed to the granted permit – adding variables to the data collection after the extraction has already taken place – combining data that some other authority has issued a permit for with the data covered in Findata’s permit | €600.00 |
Data request decisions
| Price category | Criteria | Price |
|---|---|---|
| Data request for a thesis | A data request is related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, the discounted price does not apply. | €250.00 |
| Data request decision for researcher-driven research | Research is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The applicant must be established in an EU or EEA country and the application must be accompanied by an explanation of how the research will be funded. | €1,250.00 |
| Data request | All other data requests. | €2,500.00 |
Expiry decisions
A fee is charged for expired permit applications. The amount of this fee depends on the permit applied for and the stage to which the processing of the application has progressed before the applicant withdraws it.
How does Findata process applications?
- Applicant contacts the controllers before submitting the application
- Contact controllers directly for additional information on data or variables.
- Request cost estimates and feasibility details from controllers.
- Use the extraction description form (Word document, 56 KB)
- If you are applying for a statistical data with a data request, describe the statistics generation in the Tabulation plan (Excel file, 19,2 kB)
- If you arrange special data extraction agreements with the controller, include this in the Additional Information section of your application.
- For example, if a clinician from the research team will perform the extraction free of charge, include details in the Additional Information section about who agreed to this and under what conditions.
- Applicant submits the application to Findata
- Submit your application or any requested additional information via our e-service (asiointi.findata.fi)
- If only additional information is required, clarifications may be submitted by email on a case-by-case basis.
- Findata reviews the application and invites the applicant to a remote meeting for personal consultation
- We review data permit approximately within a week of receipt.
- We invite the applicant to a remote Teams meeting to discuss the content of the application and to ask clarifying questions.
- The applicant provides more information or clarification if needed.
- Findata sends requests for cost estimates to data controllers
- Findata sends requests for additional information and maximum cost estimates to the controllers, who provide the data.
- Controllers have 15 working days to respond.
- We will forward any additional questions from controllers to the applicant.
- Findata sends the cost estimates of the controllers’ extraction and Findata’s data processing to the applicant for approval
- Once we have received the cost estimates from the data controllers, we assess the working time required for processing the data and estimate the maximum total cost.
- We provide the cost estimates for the applicant to review and accept.
- Note that you cannot change the extraction conditions after approval. Any modifications to the extracted data will require a new application.
- Findata issues a decision
- Data permits are for a fixed period.
- If you need to store the data for purposes such as research verification, or if you plan to renew your permit or require regular updates, include these needs in your application.
| Payment category | Criteria | Price |
| Free of charge expiry decision | The applicant withdraws the application before Findata has started processing it. | €0.00 |
| Charge of approx. 20% of the permit fee | The applicant withdraws the application when Findata has started processing the application but before the cost estimate requests for data extraction have been sent to the controllers. | Hourly charge of €80.00/hour |
| Charge of approx. 60% of the permit fee | The applicant withdraws the application after the cost estimate requests for data extraction have been sent to the controllers but before a cost estimate summary has been sent to the applicant. | Hourly charge of €80.00/hour |
| Charge of approx. 75% of the permit fee | The applicant withdraws the application after receiving the cost estimate summary. | Hourly charge of €80.00/hour |
Ready-made datasets
| Price category | Criteria | Price |
|---|---|---|
| Data permit for Findata’s ready-made dataset | Data permit for Findata’s ready-made dataset, when no other data are combined with it. In addition to the data permit fee, Findata’s extraction costs are charged based on the amount of work. | €300.00 |
Data processing and transferring
| Price category | Criteria | Price |
|---|---|---|
| Data processing and transferring | Hourly fee for data combining, pre-processing, pseudonymisation and/or anonymisation and transferring. Minimum one hour. | €147.00/hour |
| Data transferring via Tunneli | The price is based on the number of zip folders to be transferred: Base fee: 2 hours × €147 = €294 Additional fee: 0.5 hours (€73.50) per zip folder Example: If there are three zip folders to be transferred, the total cost is: €294 + (3 × €73.50) = €514.50 Each zip folder can be a maximum of 4 GB in size. If the total data to be transferred exceeds 40 GB, we kindly ask that you contact us in advance at data@findata.fi so we can arrange the best approach for transferring your data. NB! This pricing model is applied instead of hourly pricing when data is transferred with a amendment permit from Findata between secure processing environments, or in transfers that do not involve a Findata permit or a Kapseli subscription. | €73.50 per zip folder |
| Data transferring via Supertunneli | Joining and using Supertunneli API is free of charge for the sending and/or receiving organisations. The permit holder is responsible for the data transfer costs. These costs are based on the capacity used and are provided to the permit holder as part of the cost estimate. The maximum size for Supertunneli transfers is 1 terabyte (1 TB). If the data exceeds this limit, please agree on the transfer with Findata in advance. | To be announced later |
Kapseli secure processing environment
Read more: Kapseli pricing
Computing package prices
The price includes user rights for up to 10 users.
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
An academic Windows license can be deployed on projects where all users are from organisations that are eligible for an academic license type. It is the responsibility of the project to ensure that the licence conditions are met. If necessary, check with your organisation’s IT support or directly with Microsoft: Windows Licence Terms and Conditions (microsoft.com)
How to switch to an academic license for Windows
If you want to switch your current Windows licence to an academic licence, please notify us at least two weeks before the start of the next billing period.
How to switch the licence in the e-service:
- Go to the e-service at asiointi.findata.fi
- Select the form: Order or update of the Kapseli operating environment or data storage service
- Choose: I wish to update my current environment
- Choose: I want to change Kapseli’s operating system
- In the “Kapseli’s features” section of the form, select the operating system: Windows
- Answer the question that appears regarding the academic Windows licence.
There are no costs associated with switching the licence.
| Product | Features | Windows OS (excl. VAT) | Academic Licence Windows OS (excl. VAT) | Linux OS (excl. VAT) |
|---|---|---|---|---|
| Kapseli S | – 8 GB RAM– 4 cores | €158.33/month (€1,899.96/year) | €147.50/month (€1,770.00/year) | €130.83/month (€1,569.96/year) |
| Kapseli M | – 16 GB RAM– 6 cores | €213.75/month (€2,565.00/year) | €190.83/month (€2,289.96/year) | €164.17/month (€1,970.04/year) |
| Kapseli L | – 32 GB RAM– 8 cores | €317.92/month (€3,815.04/year) | €266.25/month (€3,195.00/year) | €227.92/month (€2,735.04/year) |
| Kapseli XL | – 64 GB RAM– 8 cores | €531.67/month (€6,380.04/year) | €445.42/month (€5,345.04/year) | €332.50/month (€3,990.00/year) |
Customisation prices
| Product | Price (excl. VAT) | Features |
|---|---|---|
| Installing user’s own software into Kapseli | €91.00/hour (installation) €147.00/hour (extensive technical work) | Installations is charged based on workload. If the installation requires more extensive technical work (e.g. in the case of private software) work is charged at €147.00/hour in addition to the installation fee. Example: If the installation requires two hours of extensive technical work and one hour for the actual installation, the total cost will be: 2 × €147.00 + €91.00 (excluding VAT) |
| Transferring user’s own files to Kapseli | €147.00/hour | We charge for importing personal files into Kapseli based on the required workload semi-annually in November and May. |
| Operating system change | €495.00/change | Fixed price based on the working time costs. |
| SAS licence | €144.00/month (€1,728.00/year) | SAS software licence price per machine package. Licence must be ordered separately in the e-service. |
| User licences for 11+ users | €17.50/month per user | Machine packages include usage rights for up to 10 users. More users can be added, but it may affect performance. Additional users are billed monthly. |
| Technical customisation | Based on a separate offer. | Working time costs for customising the remote environment, e.g. installation of the user’s own software in Kapseli package (with the user’s own licences), other technical customization of the computing package or Kapseli subscription. |
| Customisation of folder structure | €91.00/hour | The folder structure can be modified to restrict access rights to certain folders or to create new folders visible only to specific users. Charges for changes to the folder structure are based on the time required to complete the work. |
We reserve the right to change the prices for the processing environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.
Kapseli pause service
Read more: Kapseli pause service
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
| Product | Price (excl. VAT) | Details |
|---|---|---|
| Pause processing fee | €275.00 | The processing fee is invoiced as part of new pause orders and when ordering an extension to a pause. |
| Monthly charge during pause | €46.00/month | Billed monthly for the duration of the pause. |
Data storage service
Read more: Kapseli data storage service
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
- A processing fee and the first 12 months’ charge are invoiced at the time of setup.
- After the first year, invoices are issued in advance every six months.
- Restoring data from the storage service to Kapseli or other environment is subject to a fee, which will be quoted separately.
| Product | Price (excl. VAT) | Details |
|---|---|---|
| Storage service processing fee | €465.00 | Billed with a new storage order. Minimum order period: 12 months. |
| Monthly charge per 0.5 TB | €7.00/month (€42.00 per 6 months) | Billed every six months. |
| Returning data from storage to Kapseli or other processing environment | Based on a separate offer. | Request pricing separately. |
Invoicing
With the exception of the Kapseli environment, Findata’s services are priced based on the cost value of public law services and are not subject to VAT. However, services provided within the Kapseli environment are commercially priced, and VAT (25.5%) is added.
Decision fee for Findata’s data permit, amendment permit and data request
- We invoice the decision fee for data permits, amendment permits, and data requests once a decision has been made or the permit has been granted.
Data extraction, processing and delivery
- We determine the data controllers’ costs for extracting and delivering data during the processing of data requests and permits. This information is passed on to the applicant. During processing, we also provide the applicant with an estimate of the maximum cost for Findata’s data processing work.
- Once the datasets have been delivered to the recipient, we invoice the data controllers’ costs and Findata’s data processing costs. The data controller determines VAT liability based on the final recipient of the invoice. Findata processes the data controllers’ costs as a pass-through item in its accounting.
Advance invoicing for large data extraction and processing
- If the estimated total cost of data extraction and processing exceeds €5,000.00, we invoice 70% of the costs in advance for entities other than Finnish public sector organisations, and 90% in advance for foreign entities. At the permit holder’s request, we can issue the advance invoice at a higher percentage if desired.
- Finnish public sector organisations are not invoiced in advance unless specifically requested.
Kapseli secure processing environment
- We invoice all Kapseli usage fees on a calendar-month basis. The processing time for all Kapseli subscriptions and changes is one month.
- The termination period for machine packages, pause, and storage services is one calendar month. For other services, such as additional users, software licenses, and extra disk space, billing ends at the end of the calendar month in which the termination notice is given.
- We reserve the right to adjust the Kapseli service prices if procurement costs beyond Findata’s control change.
Payment periods and terms
The invoice payment period is 21 days for Finnish customers and 30 for foreign customers.
Findata charges interest annually on overdue invoices in accordance with the amount laid down in section 4 of the Interest Act (633/1982, edilex.fi) and complying with the provisions otherwise laid down in the Interest Act. Instead of charging interest on overdue payments, Findata may alternatively charge a flat-rate late payment fee of €10.00 if the quantity of interest charged would be smaller than this.