Our prices are based on decree of the Ministry of Social Affairs and Health on charges for work carried out by the health and social data permit authority Findata.
The current prices are valid from 1 January to 31 December 2025. See the decree on finlex.fi (in Finnish).
See also data controllers’ average cost estimates.
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The total price for Findata services comprises four components Data permits Amendment permits Data request decisions Expiry decisions Ready-made datasets Data processing and transferring kapseli secure processing environment Kapseli pause service Data storage service Invoicing Payment periods and termsThe total price for Findata services comprises four components
- The decision fee for data permit, amendment permit or data request issued by Findata
- The decision fees are always fixed-price and based on the decree of the Ministry of Social Affairs and Health. There are also different payment categories for different types of permits, which you can find below. With the exception of the cost of processing a lapsed application, which is based on an hourly rate. No VAT is charged on public law services or decision fees.
- Costs incurred by data controllers for the extraction and delivery of data, based on each controller’s own regulations. The controllers determine whether or not to add VAT to the extraction costs on the basis of the final payer.
- Working hours used by Findata for combining, pre-processing, pseudonymising and anonymising the data
- The hourly rate for data processing is fixed and based on the decree of public charges. No VAT is charged.
- Monthly fee for the secure processing environment Kapseli, if you use Kapseli for data analysis. Kapseli is always the primary secure processing environment for analysing data. VAT will be added to the monthly fee.
Data permits
| Price category | Criteria | Price |
|---|---|---|
| Data permit for a thesis | A data permit related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, another permit fee category will be applied. | €250.00 |
| Limited data permit | The processing of the application takes less than 7 hours and the applicant’s place of business is an EU or EEA country. For example, new research questions without changes to the data or new extractions. | €300.00 |
| Normal data permit | The application concerns the data of 1 to 15 data controllers and the applicant is established in an EU or EEA country. If the extraction description is modified at the initiative of the applicant in the middle of the application processing process after receiving the cost estimates, or the processing takes more than 14 hours for some other reason, this is an extensive data permit, cf. below. | €1,400.00 |
| Normal data permit for researcher-driven research | Data permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 7 hours or more but less than 14 hours, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded. | €700.00 |
| Extensive data permit | You may need an extensive data permit e.g. if one or more of the following is met: – The application concerns the data of more than 15 data controllers – The extraction description is modified at the initiative of the applicant after receiving the cost estimates, ie more than one round of cost estimates is required from one or more controllers | €2,000.00 |
| Extensive data permit for researcher-driven research | Data permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 14 hours or more, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded. | €1,000.00 |
| Data permit for outside the EU or EEA area | Data permit for the applicant whose place of business is in a country outside the EU or EEA. | €3,000.00 |
Amendment permits
| Price category | Criteria | Price |
|---|---|---|
| Minor amendment or change | The application seeks one or more of the following amendments or changes : – extending the validity of the permit – changing the persons authorised to process the data – changing the controller of data disclosed with a data permit – changing the secure processing environment from Findata’s Kapseli environment to another service provider’s environment. | €300.00 |
| Other amendment or change | The application seeks one or more of the following amendments or changes : – extending the period from which data is extracted, provided that the persons to be examined and the data to be extracted remain the same – expanding the processing of data outside the EU/EEA as opposed to the granted permit – adding variables to the data collection after the extraction has already taken place – combining data that some other authority has issued a permit for with the data covered in Findata’s permit | €600.00 |
Data request decisions
| Price category | Criteria | Price |
|---|---|---|
| Data request for a thesis | A data request is related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, the discounted price does not apply. | €250.00 |
| Data request decision for researcher-driven research | Research is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The applicant must be established in an EU or EEA country and the application must be accompanied by an explanation of how the research will be funded. | €1,250.00 |
| Data request | All other data requests. | €2,500.00 |
Expiry decisions
A fee is charged for expired permit applications. The amount of this fee depends on the permit applied for and the stage to which the processing of the application has progressed before the applicant withdraws it.
How does an application’s processing proceed?
The processing of applications involves five stages, which may be preceded by the applicant independently contacting a controller. The process is outlined in detail below the graph.
- Contact controllers before submitting the application
- Contact controllers directly for additional information on data or variables.
- Request cost estimates and feasibility details from controllers.
- Arrange any special data extraction agreements with the controller and include this in the Additional Information section of your application. For example, if a clinician from the research team will perform the extraction free of charge, include details in the Additional Information section about who agreed to this and under what conditions.
- Submit the application
- Submit your application or any requested additional information via our e-service (asiointi.findata.fi). Email may be used for additional information if applicable.
- Findata reviews the application and its appendices
- Data permit applications are reviewed within a week of receipt. Applications are divided into those that can be processed immediately and those that need further information.
- Incomplete applications will be returned for more information or clarification.
- Cost estimation:
- Findata sends requests for additional information and confirmation of cost estimates to the controllers from whom data is being requested in your application. Controllers have 15 working days to respond. We will forward any additional questions from controllers to you.
- Findata determines its cost estimate for data processing.
- Approve the maximum cost estimates:
- Review the final extraction description and maximum cost estimate.
- Approve both to proceed with the permit.
- Note that you cannot change the extraction conditions after approval. Any modifications to the extracted data will require a new application.
- Findata issues a decision:
- A data permit or data request decision will be issued.
- Data permits are for a fixed period. If you need to save data for purposes such as research verification, or if you plan to renew your permit or require regular updates, include these needs in your application.
| Payment category | Criteria | Price |
| Free of charge expiry decision | The applicant withdraws the application before Findata has started processing it. | €0.00 |
| Charge of approx. 20% of the permit fee | The applicant withdraws the application when Findata has started processing the application but before the cost estimate requests for data extraction have been sent to the controllers. | Hourly charge of €80.00/hour |
| Charge of approx. 60% of the permit fee | The applicant withdraws the application after the cost estimate requests for data extraction have been sent to the controllers but before a cost estimate summary has been sent to the applicant. | Hourly charge of €80.00/hour |
| Charge of approx. 75% of the permit fee | The applicant withdraws the application after receiving the cost estimate summary. | Hourly charge of €80.00/hour |
Ready-made datasets
| Price category | Criteria | Price |
|---|---|---|
| Data permit for Findata’s ready-made dataset | Data permit for Findata’s ready-made dataset, when no other data are combined with it. In addition to the data permit fee, Findata’s extraction costs are charged based on the amount of work. | €300.00 |
Data processing and transferring
| Price category | Criteria | Price |
|---|---|---|
| Data processing | Hourly fee for data combining, pre-processing, pseudonymisation and anonymisation. Minimum one hour. | €147.00/hour |
| Data transferring | The price is based on the number of zip folders to be transferred: Base fee: 2 hours × €147 = €294 Additional fee: 0.5 hours (€73.50) per zip folder Example: If there are three zip folders to be transferred, the total cost is: €294 + (3 × €73.50) = €514.50 Each zip folder can be a maximum of 4 GB in size. If the total data to be transferred exceeds 40 GB, we kindly ask that you contact us in advance at data@findata.fi so we can arrange the best approach for transferring your data. | €73.50 per zip folder |
Kapseli secure processing environment
By default, all computing packages have the following storage modes:
- Work: 300 GB
- Data: 300 GB
- Backup: 5 GB
- Output: 10 GB
The performance of Kapseli depends on the number of concurrent users and the load generated by the software used. One machine package (S/M/L/XL) is designed for approximately ten users. The price includes user rights for up to 10 users.
It is not advisable to add more than ten users to a single machine package to avoid overloading the performance. However, if the subscriber wishes to have more than 10 users on a single machine package, we will charge additional user usage fees monthly.
It is also possible to distribute data-specific processing across multiple parallel machine packages. Each of these machine packages must be ordered separately as individual packages. Ordering parallel machine packages may require customisation, for which Findata will charge according to their pricing.
Computing package prices
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
An academic Windows license can be deployed on projects where all users are from organisations that are eligible for an academic license type. It is the responsibility of the project to ensure that the licence conditions are met. If necessary, check with your organisation’s IT support or directly with Microsoft: Windows Licence Terms and Conditions (microsoft.com)
How to switch to an academic license for Windows
If you want to switch your current Windows licence to an academic licence, please notify us at least two weeks before the start of the next billing period.
How to switch the licence in the e-service:
- Go to the e-service at asiointi.findata.fi
- Select the form: Order or update of the Kapseli operating environment or data storage service
- Choose: I wish to update my current environment
- Choose: I want to change Kapseli’s operating system
- In the “Kapseli’s features” section of the form, select the operating system: Windows
- Answer the question that appears regarding the academic Windows licence.
There are no costs associated with switching the licence.
| Product | Features | Windows OS (excl. VAT) | Academic Licence Windows OS (excl. VAT) | Linux OS (excl. VAT) |
|---|---|---|---|---|
| Kapseli S | – 8 GB RAM– 4 cores | €158.33/month (€1,899.96/year) | €147.50/month (€1,770.00/year) | €130.83/month (€1,569.96/year) |
| Kapseli M | – 16 GB RAM– 6 cores | €213.75/month (€2,565.00/year) | €190.83/month (€2,289.96/year) | €164.17/month (€1,970.04/year) |
| Kapseli L | – 32 GB RAM– 8 cores | €317.92/month (€3,815.04/year) | €266.25/month (€3,195.00/year) | €227.92/month (€2,735.04/year) |
| Kapseli XL | – 64 GB RAM– 8 cores | €531.67/month (€6,380.04/year) | €445.42/month (€5,345.04/year) | €332.50/month (€3,990.00/year) |
Customisation prices
| Product | Price (excl. VAT) | Features |
|---|---|---|
| Operating system change | €495.00/change | Fixed price based on the working time costs. |
| SAS licence | €144.00/month (€1,728.00/year) | SAS software licence price per machine package. Licence must be ordered separately in the e-service. |
| User licences for 11+ users | €17.50/month per user | Machine packages include usage rights for up to 10 users. More users can be added, but it may affect performance. Additional users are billed monthly. |
| Technical customisation | Based on a separate offer. | Working time costs for customising the remote environment, e.g. installation of the user’s own software in Kapseli package (with the user’s own licences), other technical customization of the computing package or Kapseli subscription. |
We reserve the right to change the prices for the processing environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.
Kapseli pause service
You can pause your Kapseli processing environment, after which the current machine package will be disabled for the duration of the pause. During the pause, we maintain the processing environment and the materials within, but the users do not have access to it.
During the pause, the Kapseli order must be valid, but only the monthly pause fee will be charged. The standard Kapseli conditions are also valid for the duration of the pause.
When the scheduled pause ends, users can start to log in to Kapseli once again. You will begin to be charged the monthly machine package fee for Kapseli.
The pause can be ordered through our customer service. The minimum pause is two calendar months and the maximum pause is 12 months. The period of notice for the pause is one calendar month. The processing time for all Kapseli orders is one month.
How to put your Kapseli order on pause
- Go to the e-service.
- Select the form: Order or update of the Kapseli operating environment or data storage service.
- Answer the question “What does your order concern?” by selecting: I wish to update my current environment.
- Answer the question “What do you like to update in your Kapseli?” by selecting: I want to pause Kapseli for a limited time period.
- Complete the form according to the instructions.
- Order the pause at least one month before the desired date.
Processing times for pause service
The processing time for all Kapseli orders is one month. The minimum pause is two calendar months and the maximum pause is 12 months. The period of notice for the pause is one calendar month.
Example 1: You ordered Kapseli originally for the period 1.1.2024–31.12.2027, and would like to pause the environment for the period 1.10.2024–1.12.2025.
- Order the pause no later than August 31 2024, because there is one month processing time for orders.
Example 2: You have put Kapseli on pause from 1 October 2023 to 1 December 2024, but want to use it again as early as 1 July 2024.
- Terminate the pause no later than 30 April 2024. Orders have a one-month processing time and the pause service has a one-month period of notice.
Pricing
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
| Product | Price (excl. VAT) | Details |
|---|---|---|
| Pause processing fee | €275.00 | The processing fee is invoiced as part of new pause orders and when ordering an extension to a pause. |
| Monthly charge during pause | €46.00/month | Billed monthly for the duration of the pause. |
Data storage service
The data storage service is an additional feature for the Kapseli operating environment. It allows data analysed in Kapseli to be stored after the analysis has been completed, provided there is a justified need for storage. Such a need might arise, for example, during the peer review process.
The Kapseli machine package and the storage service cannot be used simultaneously. Data can only be stored in one of these services at a time.
How to order the storage service
The storage service is currently available only to customers with an active Kapseli order. The storage service cannot be ordered separately at this time.
If your data has been processed in a secure environment provided by another service provider, you must first order Kapseli. Once Kapseli is ordered, you can then order the storage service.
Note the following before placing an order:
- Only a representative of the permit holder can place orders related to the storage service.
- The storage service must be ordered at least one month before the end of your Kapseli environment subscription.
- The service can be ordered for a minimum of one year and a maximum of five years at a time.
- The data permit must be valid for the entire duration of the storage period.
- If the data permit does not cover the entire desired period, you must first apply for an extension to the data permit by submitting an amendment application.
- If the permit was granted by an authority other than Findata, please contact the issuing authority for an extension.
How to order the Kapseli data storage service
- Go to the e-service
- Select the form: Order or update of the Kapseli operating environment or data storage service.
- In response to the question “What does your order concern?”, choose: I wish to order a new data storage service.
- Complete the form by following the instructions.
How to extend your Kapseli data storage service order
Please note before placing the order:
- Place your extension order at least one month before the previous order expires.
- The extension will follow the applicable service terms and pricing.
- Ensure that the data permit is valid for the entire duration of the new storage period.
- If the data permit does not cover the planned storage period, apply for an extension with an amendment permit application in the e-service.
How to extend the data storage service order
- Go to the e-service
- Select the form: Order or update of the Kapseli operating environment or data storage service.
- In response to the question “What does your order concern?”, choose: I wish to change my current data storage service.
- In response to the question “How would you like to change your current order?”, choose: I want to extend period of use of the data storage service.
- Complete the form by following the instructions.
How does the storage service work?
When the storage service is activated, the Kapseli environment and any customer-specific software customisations will be removed. The data is then transferred to the storage service.
The following materials will be transferred to the storage service:
- Data produced under the data permit
- Research-related files, such as code scripts
The transfer covers all files from the Kapseli Data:, Work:, and Backup: drives. Files from other drives will not be transferred. The file format does not affect the transfer.
Important to remember about the storage service:
Ensure your data is saved in a format that allows it to be processed after restoration.
- The data will be stored in the state it was in on the start date of the storage service.
- Once the storage service is activated, no changes can be made to the data.
You are responsible for safely storing the encryption key and unique identifier throughout the storage period.
- Upon data transfer, you will receive a secure email containing the encryption key and unique identifier. These are necessary to restore your data. Without them, it is not possible to retrieve the data from the storage service.
- The encryption key is best opened with Notepad or another text editor.
Returning material from storage service to Kapseli or other secure processing environment
Data can be restored to a new Kapseli machine package or another approved secure processing environment. Restoring data to Kapseli or another processing environment is a paid service, and the pricing will be determined separately based on a custom offer.
How to return data from the data storage service to Kapseli
- Go to the e-service.
- First, order a new Kapseli machine package.
- Select the form: Order or update of the Kapseli operating environment or data storage service.
- In response to the question “What does your order concern?”, choose: I wish to order a new Kapseli.
- Complete the form by following the instructions.
- Submit the return request on the same form in the e-service.
- In response to the question “What does your order concern?”, choose: I wish to update my current data storage service.
- In response to the question “How would you like to change your current order?”, choose: I want to terminate the data storage service and transfer the data to Kapseli or another operating environment.
- Complete the form by following the instructions.
Submit the return request at least one month before the desired return date.
How to return data from the data storage service to another processing environment
Data can be transferred from the storage service to another secure processing environment (SPE), provided that the following conditions are met:
- The SPE must be audited and registered in the Valvira Astori registry (valvira.fi).
- The data permit must specify the relevant SPE.
Please note: Once the data is transferred to another SPE, it cannot be returned to the Kapseli data storage service.
How to order the data transfer
- Go to the e-service.
- Select the form: Order or update of the Kapseli operating environment or data storage service.
- In response to the question “What does your order concern?”, choose: I wish to update my current data storage service.
- In response to the question “How would you like to change your current order?”, choose: I want to terminate the data storage service and transfer the data to Kapseli or another operating environment.
- Complete the form by following the instructions.
Submit the return request at least one month before the desired return date.
Cancelling the storage service
Submit a cancellation request for the storage service at least one month before the desired termination date. Once the service ends, all materials will be deleted, and Findata is not obligated to retain any copies.
How to cancel the storage service
- Go to the e-service.
- Select the form: Order or update of the Kapseli operating environment or data storage service.
- Answer the question “What does your order concern?” by selecting: I want to change my current storage service.
- Answer the question “How would you like to change your current order?” by selecting: I want to terminate the data storage service.
- Complete the form as instructed.
Pricing for the storage service
The storage service is a fee-based service subject to VAT (25.5%). Prices are reviewed annually.
- A processing fee and the first 12 months’ charge are invoiced at the time of setup.
- After the first year, invoices are issued in advance every six months.
- Restoring data from the storage service to Kapseli or other environment is subject to a fee, which will be quoted separately.
| Product | Price (excl. VAT) | Details |
|---|---|---|
| Storage service processing fee | €465.00 | Billed with a new storage order. Minimum order period: 12 months. |
| Monthly charge per 0.5 TB | €7.00/month (€42.00 per 6 months) | Billed every six months. |
| Returning data from storage to Kapseli or other processing environment | Based on a separate offer. | Request pricing separately. |
Invoicing
With the exception of the Kapseli environment, Findata’s services are priced based on the cost value of public law services and are not subject to VAT. However, services provided within the Kapseli environment are commercially priced, and VAT (25.5%) is added.
Decision fee for Findata’s data permit, amendment permit and data request
- We invoice the decision fee for data permits, amendment permits, and data requests once a decision has been made or the permit has been granted.
Data extraction, processing and delivery
- We determine the data controllers’ costs for extracting and delivering data during the processing of data requests and permits. This information is passed on to the applicant. During processing, we also provide the applicant with an estimate of the maximum cost for Findata’s data processing work.
- Once the datasets have been delivered to the recipient, we invoice the data controllers’ costs and Findata’s data processing costs. The data controller determines VAT liability based on the final recipient of the invoice. Findata processes the data controllers’ costs as a pass-through item in its accounting.
Advance invoicing for large data extraction and processing
- If the estimated total cost of data extraction and processing exceeds €5,000.00, we invoice 70% of the costs in advance for entities other than Finnish public sector organisations, and 90% in advance for foreign entities. At the permit holder’s request, we can issue the advance invoice at a higher percentage if desired.
- Finnish public sector organisations are not invoiced in advance unless specifically requested.
Use charge for Kapseli secure processing environment
- The Kapseli usage fee is invoiced monthly, based on the number of months the service is used.
- We reserve the right to adjust the Kapseli service prices if procurement costs beyond Findata’s control change.
Payment periods and terms
The invoice payment period is 21 days for Finnish customers and 30 for foreign customers.
Findata charges interest annually on overdue invoices in accordance with the amount laid down in section 4 of the Interest Act (633/1982, edilex.fi) and complying with the provisions otherwise laid down in the Interest Act. Instead of charging interest on overdue payments, Findata may alternatively charge a flat-rate late payment fee of €10.00 if the quantity of interest charged would be smaller than this.