Updated 15.02.2024

Pricing

Our prices are based on decree of the Ministry of Social Affairs and Health on charges for work carried out by the health and social data permit authority Findata (finlex.fi, in Finnish) .

The current prices are valid from 1 January to 31 December 2024.

The total price for Findata services comprises four components

  1. The decision fee for data permit, amendment permit or data request issued by Findata
    • The decision fees are always fixed-price and based on the payment regulation of the Ministry of Social Affairs and Health. There are also different payment categories for different types of permits, which you can find below. With the exception of the cost of processing a lapsed application, which is based on an hourly rate. No VAT is charged on public law services or decision fees.
  2. Costs incurred by data controllers for the extraction and delivery of data, based on each controller’s own regulations. The controllers determine whether or not to add VAT to the extraction costs on the basis of the final payer.
  3. Working hours used by Findata for combining, pre-processing, pseudonymising and anonymising the data
    • The hourly rate for data processing is fixed and based on the decree of public charges. No VAT is charged.
  4. Monthly fee for the secure operating environment Kapseli, if you use Kapseli for data analysis. Kapseli is always the primary secure operating environment for analysing data. VAT will be added to the monthly fee.

Data permits

Price categoryCriteriaPrice
Data permit for a thesisA data permit related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country.

If the project produces several theses or other outputs not related to the thesis, this is a normal or extensive information permit.
250,00 EUR
Limited data permitThe processing of the application takes less than 7 hours and the applicant’s place of business is an EU or EEA country. For example, new research questions without changes to the data or new extractions.300,00 EUR
Normal data permitThe application concerns the data of 1 to 15 data controllers and the applicant is established in an EU or EEA country.

If the extraction description is modified at the initiative of the applicant in the middle of the application processing process after receiving the cost estimates, or the processing takes more than 14 hours for some other reason, this is an extensive data permit, cf. below.
1 400,00 EUR
Normal data permit for researcher-driven researchData permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 7 hours or more but less than 14 hours, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded.700,00 EUR
Extensive data permitYou may need an extensive data permit e.g. if one or more of the following is met:
– The application concerns the data of more than 15 data controllers
– The extraction description is modified at the initiative of the applicant after receiving the cost estimates, ie more than one round of cost estimates is required from one or more controllers
2 000,00 EUR
Extensive data permit for researcher-driven researchData permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 14 hours or more, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded.1 000,00 EUR
Data permit for outside the EU or EEA areaData permit for the applicant whose place of business is in a country outside the EU or EEA.3 000,00 EUR
No VAT is charged on permit decisions.

Amendment permits

Price categoryCriteriaPrice
Minor amendment or changeThe application seeks the following amendments or changes:
– extension of the permit
– modification of the persons authorized to process the data
– a change in the controller of the material released with the data
– changing the data processing environment from Findata’s Kapseli remote access system to another service provider’s secure operating environment.

300,00 EUR
Other amendment or changeThe application seeks one or more of the following changes or amendments:
– the extension of the monitoring years to the authorization granted by Findata, provided that the persons to be examined and the data to be extracted remain the same
– extension of the processing of the data by way of derogation from an authorization granted outside the EU or EEA countries
– adding variables to the data collection after the extraction has already taken place
– the addition of data under other legislation in derogation from the authorization granted.
600,00 EUR
No VAT is charged on permit decisions.

Data request decisions

Price categoryCriteriaPrice
Data request for a thesisA data request is related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country.

If the project produces several theses or other outputs not related to the thesis, this is a normal or extensive information permit.
250,00 EUR
Data request decision for researcher-driven researchResearch is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The applicant must be established in an EU or EEA country and the application must be accompanied by an explanation of how the research will be funded.1 250,00 EUR
Data requestAll other data requests.2 500,00 EUR
No VAT is charged on data request decisions.

Expiry decisions

A fee is charged for expired permit applications. The amount of this fee depends on the permit applied for and the stage to which the processing of the application has progressed before the applicant withdraws it.

How does an application’s processing proceed?

The processing of applications can be divided into five stages, which can be preceded by the applicant independently contacting to a controller. The process is shown in text after the graph.

  1. The applicant contacts controllers directly before sending an application, if they need additional information on the data or variables or they need help with drawing up an extraction description.
    • The applicant can also make an agreement on the implementation of data extraction in a certain manner with the controller. If the customer and the controller’s contact person have agreed for example that a clinician, who is part of the research team will extract the data free of charge, the application’s Additional information section should include information on who this was agreed on with and in what context.
  2. The applicant submits their application or requested additional information to Findata in the e-services at asiointi.findata.fi
    • If the applicant is only submitting additional information, the clarifications can, depending on the case, also be submitted by e-mail.
  3. Our application processors check applications and their appendices to ensure that these contain all the necessary information.
    • Where necessary, we will return an incomplete application for completion or we will submit a request for further clarification to the applicant.
  4. When all the extraction descriptions have been completed, we will send additional information and cost estimate requests to the controllers whose information is requested in the application.
    • The purpose of the request is to determine the feasibility of the requested extraction and the maximum cost estimate for the extraction.
    • According to the Act on the Secondary Use of Health and Social Data, the controllers have 15 working days to respond to this request. Where necessary, controllers may ask for additional details to the request, in which case we will forward the questions to the applicant.
    • At this stage, we will also determine Findata’s internal cost estimate, which comprises our own data processing costs.
  5. Once all the cost estimates have been received, the applicant will be presented with a final extraction description and a maximum cost estimate for approval.
    • The applicant must accept both in order for the permit to be granted.
    • Please note that it will not be possible to change the extraction conditions after this, and that changes made to the extracted data later on will require a separate application.
  6. We at Findata will issue a positive data permit or data request decision.
    • Please note, that data permits are always for a fixed period. If data needs to be saved for a purpose such as the verification of research or the you intend to renew your permit or the extractions must be updated at certain intervals, include these needs in your application.
Payment categoryCriteriaPrice
Free of charge expiry decisionThe applicant withdraws the application before Findata has started processing it.EUR 0,00
Charge of approx. 20% of the permit feeThe applicant withdraws the application when Findata has started processing the application but before the cost estimate requests for data extraction have been sent to the controllers.Hourly charge of EUR 88,00/hour
Charge of approx. 60% of the permit feeThe applicant withdraws the application after the cost estimate requests for data extraction have been sent to the controllers but before a cost estimate summary has been sent to the applicant.Hourly charge of EUR 88,00/hour
Charge of approx. 75% of the permit feeThe applicant withdraws the application after receiving the cost estimate summary.Hourly charge of EUR 88,00/hour
No VAT is charged on expiry decisions.

Ready-made datasets

Price categoryCriteriaPrice
Findata’s ready-made datasetThe price depends on the requested ready-made dataset:
– Workload less than 7 hours: 300 euros
– Workload 7-14 hours: 1,400 euros
– Workload exceeding 14 hours: 2,000 euros

For COVID-19 data set, the price includes data permit and delivery of the data to Kapseli. Delivery to another service provider’s operating environment: two working hours, i.e. EUR 294 (VAT +0%). We inform the customer of the costs if the estimate exceeds two hours.
300,00 –
2 000,00 EUR
No VAT is charged on permit decisions.

Findata’s hourly based fees

Price categoryCriteriaPrice
Data processingHourly fee for data combining, pre-processing, pseudonymisation and anonymisation. Minimum one hour.147,00 EUR/hour
Costs of processing a lapsed applicationIf the application for a data permit or data request is canceled or not completed after the start of the processing, we will charge a proportion of the workload.88,00 EUR/hour
Hourly payments are services under public law, which are not subject to VAT.

Kapseli secure operating environment

By default, all computing packages have the following storage modes:

  • Work: 300 GB
  • Data: 300 GB
  • Backup: 5 GB
  • Output: 10 GB

The performance of Kapseli depends on the number of concurrent users and the load generated by the software used. One machine package (S/M/L/XL) is designed for approximately ten users. The price includes user rights for up to 10 users.

It is not advisable to add more than ten users to a single machine package to avoid overloading the performance. However, if the subscriber wishes to have more than 10 users on a single machine package, we will charge additional user usage fees monthly at a rate of EUR 16.16 + 24% VAT per user.

It is also possible to distribute data-specific processing across multiple parallel machine packages. Each of these machine packages must be ordered separately as individual packages. Ordering parallel machine packages may require customization, for which Findata will charge according to their pricing schedule.

Computing packages

ProductFeaturesWindows + VAT 24 %Academic licence
Windows + VAT 24 %
Linux + VAT 24 %
Kapseli S– 8 GB RAM
– 4 cores
EUR 187,50 month
(2 250,00 year)

From 1 April 2024:
EUR
147,50 month (1 770,00 year)
From 1 April 2024:
EUR 136,67 month (1 640,00 year)
EUR 165, 00 month
(EUR 1 980,00 year)

From 1 April 2024:
EUR 108,75 month (EUR 1 305,00 year)
Kapseli M– 16 GB RAM
– 6 cores
EUR 229,17 month
(EUR 2 750,00 year)

From 1 April 2024:
EUR 199,17 month (EUR 2 390,00 year)
From 1 April 2024:
EUR 176,67 month (2 120,00 year)
EUR 184,17 month
(EUR 2 210,00 year)

From 1 April 2024:
EUR 138,33 month (EUR 1 660,00 year)
Kapseli L– 32 GB RAM
– 8 cores
EUR 291,67 month
(EUR 3 500,00 year)

From 1 April 2024:
EUR 296,67 month
(EUR 3 560,00 year)
From 1 April 2024:
EUR 244,58 month (EUR 2 935,00 year)
EUR 204,17 month
(EUR 2 450,00 year)

From 1 April 2024:
EUR 195,42 month
(EUR 2 345,00 year)
Kapseli XL 64 GB RAM
– 8 cores
EUR 460,42 month
(EUR 5 525,00 year)

From 1 April 2024:
EUR
485,42 month (EUR 5 825,00 year)
From 1 April 2024:
EUR
399,17 month (EUR 4 790,00 year)
EUR 287,92 month
(EUR 3 455,00 year)

From 1 April 2024:
EUR 275,00 month (EUR 3 300,00 year)

Customisation

ProductFeaturesPrice + VAT 24 %
Working time costsWorking time costs for customizing the remote environment, e.g. installation of the user’s own software in Kapseli package (with the user’s own licences).EUR 86,00 hour

From 1 April 2024:
EUR 90,00 hour
Change of operating systemFixed price based on the working time costs.EUR 465,00 change

From 1 April 2024:
EUR 470,00 change
Technical customizationTechnical customization of the computing package or Kapseli subscription.According to separate offer

It is also possible to use Kapseli in situations where the data permit has been granted by another authority. We make a cost estimate for receiving, reviewing and transferring the materials to the Kapseli. We charge for at least two working hours (135 e / h), ie 270 euros + 24% VAT. We will notify the customer of the cost if the estimate exceeds two hours.

If you want to order Kapseli for the processing of data described above, fill out the preliminary inquiry form and attach it to the Kapseli order form.

Preliminary inquiry form: Files to be delivered to Kapseli (download Word-document, 43 kB)

We reserve the right to change the prices for the remote access environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.

Apart from the remote access environment, the service prices pertain to actions under public law that are based on cost value (VAT 0%). The remote access environment services, however, are commercially priced services subject to a fee (VAT +24%).

Kapseli pause service

You can pause your Kapseli operating environment, after which the current machine package will be disabled for the duration of the pause. During the pause, we maintain the operating environment and the materials within, but the users do not have access to it.

During the pause, the Kapseli order must be valid, but only the monthly pause fee will be charged. The standard Kapseli conditions are also valid for the duration of the pause.

When the scheduled pause ends, users can start to log in to Kapseli once again. You will begin to be charged the monthly machine package fee for Kapseli.

The pause can be ordered through our customer service. The minimum pause is two calendar months and the maximum pause is the duration of the Kapseli order in question. The period of notice for the pause is one calendar month.

The processing time for all Kapseli orders is one month.

Processing times for pause service

The processing time for all Kapseli orders is one month. The minimum pause is two calendar months and the maximum pause is the duration of the Kapseli order in question. The period of notice for the pause is one calendar month.

Example 1: Kapseli was originally ordered for the period 1.1.2022–31.12.2025, and the orderer would like to pause the environment for the period 1.10.2022–1.12.2023.

  • Order the pause no later than August 31 2022, because there is one month processing time for orders.

Example 2: Kapseli has been put on pause from 1 October 2022 to 1 December 2023, but they want to use it again as early as 1 July 2023.

  • Terminate the pause no later than 30 April 2023. Orders have a one-month processing time and the pause service has a one-month period of notice.

Pricing:

ProductPrice + VAT 24 % Further information
Pause processing feeEUR 245,00

From 1 April 2024:
EUR 280,00
The processing fee is invoiced as part of new pause orders and when ordering an extension to a pause.
Monthly feeEUR 87,00

From 1 April 2024:
EUR 46,00

Billed per month for the duration of the pause order.

Data storage service

The data storage service enables a storage of research data and scripts after analysis, if there is a justified need. This could be, for example, peer review. You can order the storage service for a minimum of one year and need a valid data permit for the entire storage period.

Kapseli operating environment and storage service cannot be used at the same time. Materials can only be located in one of them at a time.

How to order the storage service?

The storage service is an additional Kapseli service and is only available for those with a Kapseli order. The storage service must be ordered at least four weeks before the end of your Kapseli subscription.

At the moment, it is not possible to order only the storage service. If the data has been analysed in another secure operating environment than Kapseli, you must first order Kapseli and then the storage service.

The storage service can be ordered for a minimum of one year and requires a valid data permit for the entire storage period. If the data permit is not valid for the entire desired storage period, you should first apply for an extension of the validity of the data permit with a data permit amendment application in our e-service (asiointi.findata.fi). If the data permit has not been granted by Findata, we request that you contact the data permit issuer to extend the validity period.

The storage service can be ordered for a maximum of five years at a time and only a representative of the permit holder can place orders related to the storage service of the material. The continuation of the order is possible in accordance with the current terms of service and price list. Order a continuation of the storage service at least one month before the end of the previous subscription. In order for the order to continue smoothly, ensure that the data permit covers the entire planned retention period when placing the order.

How does the storage service work?

When the storage service is deployed, Kapseli and any software customisations will be removed.

The storage service stores the materials produced with the data permit, as well as any files related to the research, such as code scripts. All files from the Kapseli D:, W:, and B: drives will be transferred to the storage service. The file format does not matter.

Keep these in mind

  • It is your responsibility to store the data in a file format that allows it to be processed after restoration. The data will be transferred to the storage service in the status indicated by the start date of the data storage service.
  • In connection with the implementation of the data storage service, you will be sent a security email with an encryption key and a unique identifier. The most reliable way to open the encryption key file is with Notepad. The encryption key and the unique identifier are required to re-implement the data. Without these, it is not possible to return the data from the storage service. It is your responsibility to keep the encryption key and the unique identifier safe during the storage service.

Cancellation of the storage service

If you want to terminate your storage service order before your order ends, you must order it separately in our e-service (asiointi.findata.fi). The cancellation must be ordered at least one month before the desired cancellation date.

After your storage service order has ended, the material will be removed from the service. Findata will not store the data after the order has ended.

Returning material for use in the Kapseli or other secure operating environment

If necessary, the data can be returned for analysis in a new Kapseli operating environment and transferred back to the storage service after processing. Order a transfer from the storage service to Kapseli at least one month before the desired date. To return the material, place an order for Kapseli before sending the return request.

The data sets from the data storage system can also be transferred to another secure operating environment that has been accepted to the Toini secondary use register maintained by Valvira. For the use of Kapseli or data transfer to the secure operating environment of a third-party service provider, we will charge the work costs for the starting hour in accordance with the Kapseli price list.

Pricing for the storage service

The price of the storage service is reviewed annually. The processing fee and the first 12 months’ fee will be invoiced at the time of setup. After the first year, you will be invoiced in advance every six months.

ProductPrice + VAT 24 %Further information
Storage service processing feeEUR 440,00

From 1 April 2024:
EUR 460,00
A processing fee and a minimum order of 12 months will be invoiced in connection with a new storage order.
Monthly charge for the storage service per 0.5 TBEUR 6,50 month (EUR 39,00 per 6 months)

From 1 April 2024:
EUR 7,00 month (EUR 42,00 per 6 months)
Billed every six months.

Invoicing

1. Fee for Findata data request or data permit

  • We invoice for a decision on a data request or issuing of a data permit once the decision has been made or the permit has been granted.

2. Data extraction, processing and delivery

  • We find out the data controllers’ costs for extracting and delivering the data as part of our processing of the data request or data permit and provide this information to the applicant. We also give the applicant an estimate of the maximum cost for Findata’s data-processing work.
  • We invoice for the controllers’ costs and the time spent by Findata processing the data once the data have been disclosed to the decision recipient or permit holder. Regarding the costs of the controllers, Findata treats the invoice as a pass-through item in its accounting. Thus, the controller determines the VAT liability based on the final payer of the invoice.
  • If the estimated costs of the registrar’s extractions and Findata’s data processing exceed 5,000 euros, we invoice non-domestic public administration organizations for 70% in advance and foreign operators for 90% of the costs. Pre-invoicing can also be done at the licensee’s request with the desired percentage, if it is higher than the aforementioned minimum percentage. Domestic public administration organizations are not invoiced in advance without a separate request.

3. Use charge for Kapseli secure operating environment

  • We invoice the use charge for the remote access environment on a monthly basis, according to the months of use.
  • We reserve the right to change the prices for the remote access environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.

Payment periods and terms

The invoice payment period is 21 days for Finnish customers and 30 for foreign customers.

Findata charges interest annually on overdue invoices in accordance with the amount laid down in section 4 of the Interest Act (633/1982, edilex.fi) and complying with the provisions otherwise laid down in the Interest Act. Instead of charging interest on overdue payments, Findata may alternatively charge a flat-rate late payment fee of EUR 10 if the quantity of interest charged would be smaller than this.