Our prices are based on decree of the Ministry of Social Affairs and Health on charges for work carried out by the health and social data permit authority Findata.
The current prices are valid from 1 January to 31 December 2025. See the decree on finlex.fi (in Finnish).
See also data controllers’ average cost estimates.
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The total price for Findata services comprises four components Data permits Amendment permits Data request decisions Expiry decisions Ready-made datasets Data processing and transferring kapseli secure processing environment Kapseli pause service Data storage service Invoicing Payment periods and termsThe total price for Findata services comprises four components
- The decision fee for data permit, amendment permit or data request issued by Findata
- The decision fees are always fixed-price and based on the decree of the Ministry of Social Affairs and Health. There are also different payment categories for different types of permits, which you can find below. With the exception of the cost of processing a lapsed application, which is based on an hourly rate. No VAT is charged on public law services or decision fees.
- Costs incurred by data controllers for the extraction and delivery of data, based on each controller’s own regulations. The controllers determine whether or not to add VAT to the extraction costs on the basis of the final payer.
- Working hours used by Findata for combining, pre-processing, pseudonymising and anonymising the data
- The hourly rate for data processing is fixed and based on the decree of public charges. No VAT is charged.
- Monthly fee for the secure processing environment Kapseli, if you use Kapseli for data analysis. Kapseli is always the primary secure processing environment for analysing data. VAT will be added to the monthly fee.
Data permits
| Price category | Criteria | Price |
|---|---|---|
| Data permit for a thesis | A data permit related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, another permit fee category will be applied. | €250.00 |
| Limited data permit | The processing of the application takes less than 7 hours and the applicant’s place of business is an EU or EEA country. For example, new research questions without changes to the data or new extractions. | €300.00 |
| Normal data permit | The application concerns the data of 1 to 15 data controllers and the applicant is established in an EU or EEA country. If the extraction description is modified at the initiative of the applicant in the middle of the application processing process after receiving the cost estimates, or the processing takes more than 14 hours for some other reason, this is an extensive data permit, cf. below. | €1,400.00 |
| Normal data permit for researcher-driven research | Data permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 7 hours or more but less than 14 hours, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded. | €700.00 |
| Extensive data permit | You may need an extensive data permit e.g. if one or more of the following is met: – The application concerns the data of more than 15 data controllers – The extraction description is modified at the initiative of the applicant after receiving the cost estimates, ie more than one round of cost estimates is required from one or more controllers | €2,000.00 |
| Extensive data permit for researcher-driven research | Data permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 14 hours or more, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded. | €1,000.00 |
| Data permit for outside the EU or EEA area | Data permit for the applicant whose place of business is in a country outside the EU or EEA. | €3,000.00 |
Amendment permits
| Price category | Criteria | Price |
|---|---|---|
| Minor amendment or change | The application seeks one or more of the following amendments or changes : – extending the validity of the permit – changing the persons authorised to process the data – changing the controller of data disclosed with a data permit – changing the secure processing environment from Findata’s Kapseli environment to another service provider’s environment. | €300.00 |
| Other amendment or change | The application seeks one or more of the following amendments or changes : – extending the period from which data is extracted, provided that the persons to be examined and the data to be extracted remain the same – expanding the processing of data outside the EU/EEA as opposed to the granted permit – adding variables to the data collection after the extraction has already taken place – combining data that some other authority has issued a permit for with the data covered in Findata’s permit | €600.00 |
Data request decisions
| Price category | Criteria | Price |
|---|---|---|
| Data request for a thesis | A data request is related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, the discounted price does not apply. | €250.00 |
| Data request decision for researcher-driven research | Research is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The applicant must be established in an EU or EEA country and the application must be accompanied by an explanation of how the research will be funded. | €1,250.00 |
| Data request | All other data requests. | €2,500.00 |
Expiry decisions
A fee is charged for expired permit applications. The amount of this fee depends on the permit applied for and the stage to which the processing of the application has progressed before the applicant withdraws it.
How does an application’s processing proceed?
The processing of applications involves five stages, which may be preceded by the applicant independently contacting a controller. The process is outlined in detail below the graph.
- Contact controllers before submitting the application
- Contact controllers directly for additional information on data or variables.
- Request cost estimates and feasibility details from controllers.
- Arrange any special data extraction agreements with the controller and include this in the Additional Information section of your application. For example, if a clinician from the research team will perform the extraction free of charge, include details in the Additional Information section about who agreed to this and under what conditions.
- Submit the application
- Submit your application or any requested additional information via our e-service (asiointi.findata.fi). Email may be used for additional information if applicable.
- Findata reviews the application and its appendices
- Data permit applications are reviewed within a week of receipt. Applications are divided into those that can be processed immediately and those that need further information.
- Incomplete applications will be returned for more information or clarification.
- Cost estimation:
- Findata sends requests for additional information and confirmation of cost estimates to the controllers from whom data is being requested in your application. Controllers have 15 working days to respond. We will forward any additional questions from controllers to you.
- Findata determines its cost estimate for data processing.
- Approve the maximum cost estimates:
- Review the final extraction description and maximum cost estimate.
- Approve both to proceed with the permit.
- Note that you cannot change the extraction conditions after approval. Any modifications to the extracted data will require a new application.
- Findata issues a decision:
- A data permit or data request decision will be issued.
- Data permits are for a fixed period. If you need to save data for purposes such as research verification, or if you plan to renew your permit or require regular updates, include these needs in your application.
| Payment category | Criteria | Price |
| Free of charge expiry decision | The applicant withdraws the application before Findata has started processing it. | €0.00 |
| Charge of approx. 20% of the permit fee | The applicant withdraws the application when Findata has started processing the application but before the cost estimate requests for data extraction have been sent to the controllers. | Hourly charge of €80.00/hour |
| Charge of approx. 60% of the permit fee | The applicant withdraws the application after the cost estimate requests for data extraction have been sent to the controllers but before a cost estimate summary has been sent to the applicant. | Hourly charge of €80.00/hour |
| Charge of approx. 75% of the permit fee | The applicant withdraws the application after receiving the cost estimate summary. | Hourly charge of €80.00/hour |
Ready-made datasets
| Price category | Criteria | Price |
|---|---|---|
| Data permit for Findata’s ready-made dataset | Data permit for Findata’s ready-made dataset, when no other data are combined with it. In addition to the data permit fee, Findata’s extraction costs are charged based on the amount of work. | €300.00 |
Data processing and transferring
| Price category | Criteria | Price |
|---|---|---|
| Data processing | Hourly fee for data combining, pre-processing, pseudonymisation and anonymisation. Minimum one hour. | €147.00/hour |
| Data transferring | The price is based on the number of zip folders to be transferred: Base fee: 2 hours × €147 = €294 Additional fee: 0.5 hours (€73.50) per zip folder Example: If there are three zip folders to be transferred, the total cost is: €294 + (3 × €73.50) = €514.50 Each zip folder can be a maximum of 4 GB in size. If the total data to be transferred exceeds 40 GB, we kindly ask that you contact us in advance at data@findata.fi so we can arrange the best approach for transferring your data. | €73.50 per zip folder |
Kapseli secure processing environment
By default, all computing packages have the following storage modes:
- Work: 300 GB
- Data: 300 GB
- Backup: 5 GB
- Output: 10 GB
The performance of Kapseli depends on the number of concurrent users and the load generated by the software used. One machine package (S/M/L/XL) is designed for approximately ten users. The price includes user rights for up to 10 users.
It is not advisable to add more than ten users to a single machine package to avoid overloading the performance. However, if the subscriber wishes to have more than 10 users on a single machine package, we will charge additional user usage fees monthly at a rate of €16.16 + 25,5% VAT per user.
It is also possible to distribute data-specific processing across multiple parallel machine packages. Each of these machine packages must be ordered separately as individual packages. Ordering parallel machine packages may require customization, for which Findata will charge according to their pricing schedule.
Computing packages
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
For example, the total cost of the Kapseli S machine package with Windows operating system is €185.10 per month (€147.50 + (0.255 x €147.50) = €185.10).
An academic Windows license can be deployed on projects where all users are from organisations that are eligible for an academic license type. It is the responsibility of the project to ensure that the licence conditions are met.
If necessary, check with your organisation’s IT support or directly with Microsoft: Windows Licence Terms and Conditions (microsoft.com)
How to switch to an academic license for Windows
Information about switching to an academic license is required at least two weeks before the billing period changes. Make the switch in our e-service at asiointi.findata.fi
- Select the form “Order or update of the Kapseli operating environment or data storage service.”
- From the menu, choose “I wish to update my current environment.”
- Indicate the update target as “I want to change Kapseli’s operating system.”
- In the “Kapseli’s features” section of the form, select “Windows” as the operating system.
- Answer the question that appears regarding the academic Windows license.
There are no costs associated with switching the license.
| Product | Features | Windows (VAT not included) | Academic licence Windows (VAT not included) | Linux (VAT not included) |
|---|---|---|---|---|
| Kapseli S | – 8 GB RAM – 4 cores | €147.50/month (€1,770.00/year) | €136.67/month (€1,640.00/year) | €108.75/month (€1,305.00/year) |
| Kapseli M | – 16 GB RAM – 6 cores | €199.17/month (€2,390.00/year) | €176,67/month (€2,120.00/year) | €138,33/month (€1,660.00/year) |
| Kapseli L | – 32 GB RAM – 8 cores | €296.67/month (€3,560.00/year) | €244.58/month (€2,935.00/year) | €195,42/month (€2,345.00/year) |
| Kapseli XL | – 64 GB RAM – 8 cores | €485.42/month (€5,825.00/year) | €399.17/month (€4,790.00/year) | €275,00/month (€3,300.00/year) |
Customisation
| Product | Features | Price (VAT not included) |
|---|---|---|
| Change of processing system | Fixed price based on the working time costs. | €470.00/change |
| Technical customization | Working time costs for customizing the remote environment, e.g. installation of the user’s own software in Kapseli package (with the user’s own licences), other technical customization of the computing package or Kapseli subscription. | According to separate offer |
We reserve the right to change the prices for the processing environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.
Kapseli pause service
You can pause your Kapseli processing environment, after which the current machine package will be disabled for the duration of the pause. During the pause, we maintain the processing environment and the materials within, but the users do not have access to it.
During the pause, the Kapseli order must be valid, but only the monthly pause fee will be charged. The standard Kapseli conditions are also valid for the duration of the pause.
When the scheduled pause ends, users can start to log in to Kapseli once again. You will begin to be charged the monthly machine package fee for Kapseli.
The pause can be ordered through our customer service. The minimum pause is two calendar months and the maximum pause is 12 months. The period of notice for the pause is one calendar month.
The processing time for all Kapseli orders is one month.
Processing times for pause service
The processing time for all Kapseli orders is one month. The minimum pause is two calendar months and the maximum pause is 12 months. The period of notice for the pause is one calendar month.
Example 1: You ordered Kapseli originally for the period 1.1.2024–31.12.2027, and would like to pause the environment for the period 1.10.2024–1.12.2025.
- Order the pause no later than August 31 2024, because there is one month processing time for orders.
Example 2: You have put Kapseli on pause from 1 October 2023 to 1 December 2024, but want to use it again as early as 1 July 2024.
- Terminate the pause no later than 30 April 2024. Orders have a one-month processing time and the pause service has a one-month period of notice.
Pricing
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
For example, the pause service processing fee is in total €351.40 (€ 280.00 + (0.255 x € 280.00) = €351.40).
| Product | Price (VAT not included) | Further information |
|---|---|---|
| Pause processing fee | €280.00 | The processing fee is invoiced as part of new pause orders and when ordering an extension to a pause. |
| Monthly fee | €46.00 | Billed per month for the duration of the pause order. |
Data storage service
The data storage service enables the storage of research data and scripts after analysis, provided there is a justified need (e.g. peer review).
- The storage service is available as an additional feature for customers with an active Kapseli order. It must be ordered at least four weeks before your Kapseli subscription ends.
- At the moment, the storage service cannot be ordered separately. If your data has been analysed in another secure environment, you must first place an order for Kapseli and only then for the storage service.
- You cannot use the Kapseli processing environment and the storage service at the same time. The materials may only be stored in one service at a time.
Order duration and validity of the data permit
- The storage service can be ordered for a minimum of one year and a maximum of five years at a time.
- You must have a valid data permit for the entire storage period.
- Only a representative of the permit holder may place orders related to the storage service.
- If your data permit will expire during the intended storage period:
- Submit a data permit amendment application in our e-service: asiointi.findata.fi.
- If the permit was not issued by Findata, contact the original permit authority to extend the validity period.
To renew the storage service:
- Place a continuation order at least one month before the end of the current subscription.
- Ensure that the data permit remains valid for the entire extended storage period.
The continuation is subject to the current terms of service and price list.
How does the storage service work?
When the storage service is activated, the Kapseli environment and any software customisations will be removed.
All materials related to the research, such as research data and code scripts, will be transferred from Kapseli to the storage service. Files from the D:, W: and B: drives will be included. The format of the files does not affect the transfer.
Important to remember
- You are responsible for saving your data in a format that allows further processing after restoration. The data is transferred in the state it is in on the start date of the storage service.
- When the service begins, you will receive a secure email containing an encryption key and a unique identifier.
- The key file is best opened with Notepad.
- These are required to restore the data. Without them, returning the data from the storage service is not possible.
- You are responsible for safely storing both the encryption key and the identifier.
Cancelling the storage service
To terminate your storage service before the end of the agreed period, submit a cancellation request in our e-service (asiointi.findata.fi). The cancellation must be requested at least one month before the desired cancellation date.
After the end of the storage period, all material will be permanently deleted. Findata does not retain any copies.
Returning material to Kapseli or other secure processing environment
You may restore data from the storage service for further analysis in a new Kapseli environment. After processing, the data can be transferred back to storage. To do this, place an order for Kapseli subscription and then submit the transfer request. The request should be done at least one month in advance.
Data from the storage service can also be transferred to another secure processing environment that is included in the Astrori secondary use register maintained by Valvira (valvira.fi).
For both types of transfers, Findata charges work costs based on the first hour, in accordance with the Kapseli price list.
Pricing for the storage service
The storage service is a fee-based service subject to VAT (25.5%). Prices are reviewed annually.
- A processing fee and the first 12 months’ charge are invoiced at the time of setup.
- After the first year, invoices are issued in advance every six months.
With VAT (25.5%) the storage service processing fee comes to €577.30 (€460.00 + €117.30 VAT).
| Product | Price (VAT not included) | Further information |
|---|---|---|
| Storage service processing fee | €460.00 | A processing fee and a minimum order of 12 months will be invoiced in connection with a new storage order. |
| Monthly charge for the storage service per 0.5 TB | €7.00/month (€42.00/6 months) | Billed every six months. |
Invoicing
With the exception of the Kapseli environment, Findata’s services are priced based on the cost value of public law services and are not subject to VAT. However, services provided within the Kapseli environment are commercially priced, and VAT (25.5%) is added.
Decision fee for Findata’s data permit, amendment permit and data request
- We invoice the decision fee for data permits, amendment permits, and data requests once a decision has been made or the permit has been granted.
Data extraction, processing and delivery
- We determine the data controllers’ costs for extracting and delivering data during the processing of data requests and permits. This information is passed on to the applicant. During processing, we also provide the applicant with an estimate of the maximum cost for Findata’s data processing work.
- Once the datasets have been delivered to the recipient, we invoice the data controllers’ costs and Findata’s data processing costs. The data controller determines VAT liability based on the final recipient of the invoice. Findata processes the data controllers’ costs as a pass-through item in its accounting.
Advance invoicing for large data extraction and processing
- If the estimated total cost of data extraction and processing exceeds €5,000.00, we invoice 70% of the costs in advance for entities other than Finnish public sector organisations, and 90% in advance for foreign entities. At the permit holder’s request, we can issue the advance invoice at a higher percentage if desired.
- Finnish public sector organisations are not invoiced in advance unless specifically requested.
Use charge for Kapseli secure processing environment
- The Kapseli usage fee is invoiced monthly, based on the number of months the service is used.
- We reserve the right to adjust the Kapseli service prices if procurement costs beyond Findata’s control change.
Payment periods and terms
The invoice payment period is 21 days for Finnish customers and 30 for foreign customers.
Findata charges interest annually on overdue invoices in accordance with the amount laid down in section 4 of the Interest Act (633/1982, edilex.fi) and complying with the provisions otherwise laid down in the Interest Act. Instead of charging interest on overdue payments, Findata may alternatively charge a flat-rate late payment fee of €10.00 if the quantity of interest charged would be smaller than this.