Kapseli is a Findata-provided secure operating environment for the processing of data on individuals. In this environment you can use the primary statistical software needed for analysing the data.
What is Kapseli?
Read a description of Kapseli, and how you can begin use.
Kapseli is a Findata-provided secure operating environment for the processing for data on individuals that was access with a data permit. Kapseli is used via a remote connection by logging into it in a browser.
Kapseli is always data permit-specific, meaning that a new Kapseli operating environment is always created for each set of data accessed via a single data permit. A fee will be charged for each permit’s Kapseli environment and the same Kapseli environment cannot be used for the analysis of data accessed with different data permits.
You can use Kapseli, once
- we have approved your permit application
- we have aggregated the data for from the controller
- you have completed the Kapseli operating environment order form and
- we have entered into an agreement with you on the use of Kapseli.
How to order Kapseli
- Log in to our e-service at: https://asiointi.findata.fi/
- From the top menu select “Data catalogue”
- Scroll down and select “Order remote operating environment” from under Apply for new user rights and click on “Add to basket”.
- After this, click on “Apply”
- Complete the application form
- Enter your own name in the applicant field
- After this, using the “Invite a member” button add all the persons and email addresses that need user rights to Kapseli.
- The invited persons will join using Suomi.fi e-Identification (not e.g. Haka identification)
- Complete the rest of the form
- Add the names of processors, their email addresses and IP addresses to the Additional information field in accordance the instructions for order (IP addresses must be public and fixed)
- Finally, select Send application from the “Functions” section.
There’s a monthly maintenance outage on the Thursday of the week after the second Tuesday of the month between 8 a.m. and 12 p.m. The timing stems from Microsoft’s Windows updates, which always occur on the second Tuesday of the month.
Kapseli may malfunction during this time, but it will be rectified after a maintenance outage.
Dates of monthly maintenance outages in 2023
How much does Kapseli cost?
See the available machine packages and their prices.
The machine packages described below and other details are selected on the order form.
The user fee for Kapseli is based on the selected machine package and possible additional orders, such as computing capacity needs exceeding XL or for the user’s own software. Please see our Pricelist page for all current prices.
By default, all computing packages have the following storage modes:
- Work: 300 GB
- Data: 300 GB
- Backup: 5 GB
- Output: 10 GB
|Kapseli S||– 8 GB RAM|
– 4 cores
|EUR 187,50 / month|
(EUR 2 250,00 / year)
VAT +24 %
|Kapseli M||– 16 GB RAM|
– 6 cores
|EUR 229,17 / month|
(EUR 2 750,00 / year)
|Kapseli L||– 32 GB RAM|
– 8 cores
|EUR 291,67 / month|
(EUR 3 500,00 / year)
VAT +24 %
|Kapseli XL||– 64 GB RAM|
– 8 cores
|EUR 460,42 / month|
(EUR 5 525,00 / year)
VAT +24 %
|Technical customization||Technical customization of the remote access environment, e.g. computing capacity exceeding that of the package XL||According to separate offer|
VAT +24 %
|Working time costs||Working time costs for customizing the remote environment, eg installiation of the user’s own tools in the remote environment’s machine package (with the user’s own licences)||EUR 135.00 / hour|
VAT: +24 %
Kapseli can also be utilised for the processing of data that is not based on permits issued by Findata. We will charge for 2 hours of work related to receiving and checking the data and transferring them to Kapseli. 2 hours (135 euros/h = 270 euros + VAT 24 %).
We reserve the right to change the prices for Kapseli, if procurement costs change independent of Findata’s operations.
What software does Kapseli include?
See Kapseli’s standard programmes and their versions.
All Kapseli packages include the software according to the table below as standard. We will expand the range of software as needed.
|Software||Version||Version from 1 December 2022 onward||Further information|
|Adobe Acrobat Reader DC||Up to date||Up to date|||
|Anaconda 3||2019/10, 2020.07||2022.05||Uses Python Wheel 3.9|
|Google Chrome||Up to date||Up to date|||
|IBM SPSS Statistics||27||27|||
|LibreOffice||6.1||7.4||Base, Calc, Draw, Impress, Math, Writer|
|R||4||4||Includes CRAN library packages|
How to use Kapseli
Read the starter guide or hop on for the more detailed operating manual.
Findata’s secure operating environment Kapseli is a virtual machine, the use of which is very similar to that of the Windows remote desktop. The Windows remote desktop in turn is very similar to a computer’s own desktop.
To use Kapseli log in to its remote desktop with a browser. Log in will require strong, two-step identification, using Suomi.fi e-Identification and a single-use password supplied by text message.
Recommended browsers include Firefox, Chrome and Safari. The user’s own computer needs not have any special level of performance as the computing capacity comes from Kapseli. A sufficiently fast internet connection will make use easier.
The IP address used with Kapseli must be static, i.e. most often the organization’s IP address. In general, when working remotely, the IP address of your own organization can be accessed via a remote connection, e.g. a VPN connection. If there is change in the organization’s connections, ask your organization’s IT support about the entire address space of IP addresses, so that the change does not hinder the use of Kapseli. Kapseli cannot be used via private IP addresses.
The most common word processing and statistics software can be used in Kapseli. Our range of software will be updated as operations develop.
If you need additional software other than those available as standard, these can be provided by additional order. Orders for additional software are made in connection with the Kapseli order or while using the Kapseli by updating the Kapseli order in Findata’s e-service. The additional software can be either access or licence based. If software requires a licence, the customer will be responsible for acquiring a licence for themself. We will charge a fee of 115.00 euros/hour (+VAT 24%) for the installation of the user’s own tools/software to the Kapseli machine package.
See also: Kapseli user guide
Can I transfer files to and from Kapseli myself?
All transfer of information to Kapseli and out of Kapseli happens via Findata. Kapseli’s remote desktop does not allow access to the internet, and the transfer and copy of information from one’s own computer to the remote desktop is not possible.
Please find instructions on page Data transfers to Findata
Controllers will send the data issued with a data permit to Findata, which will then transfer these to Kapseli. At Findata, the data will be pseudonymised and processed is accordance with the information’s principle of minimisation before it is transferred to the customer’s use.
The principle of minimisation means that the customer is given personal data for processing only in the scope that these are absolutely necessary for the purpose in question.
The results of an analysis based on data can be exported from the system via a check procedure by Findata. Findata checks that the results are sufficiently anonymous, after which the results can also be published.
In addition, we can, when necessary, transfer the data to a secure operating environment other than Kapseli. This can only be done when absolutely necessary, however, and this other user environment must comply with the Findata data security requirements.
See also: Criteria for checking results
Use of Kapseli on the basis of permits issued by other authorities
Kapseli can also be used in situations where some other authority has issued a permit. In this case, we will charge for 2 hours of work related to receiving and checking the data and transferring them to Kapseli. 2 hours (115 euros/h) = 230 euros.
A more detailed description on how to order and use Kapseli is provided above.
Kapseli pause service
You can pause your Kapseli operating environment for a set period of time.
You can pause your Kapseli operating environment, after which the current machine package will be disabled for the duration of the pause. During the pause, we maintain the operating environment and the materials within, but the users do not have access to it.
During the pause, the Kapseli order must be valid, but only the monthly pause fee will be charged. The standard Kapseli conditions are also valid for the duration of the pause.
When the scheduled pause ends, users can start to log in to Kapseli once again. You will begin to be charged the monthly machine package fee for Kapseli.
The pause can be ordered through our customer service. The minimum pause is two calendar months and the maximum pause is the duration of the Kapseli order in question. The period of notice for the pause is one calendar month.
The processing time for all Kapseli orders is one month.
Processing times for pause service
The processing time for all Kapseli orders is one month. The minimum pause is two calendar months and the maximum pause is the duration of the Kapseli order in question. The period of notice for the pause is one calendar month.
Example 1: Kapseli was originally ordered for the period 1.1.2022–31.12.2025, and the orderer would like to pause the environment for the period 1.10.2022–1.12.2023.
- Order the pause no later than August 31 2022, because there is one month processing time for orders.
Example 2: Kapseli has been put on pause from 1 October 2022 to 1 December 2023, but they want to use it again as early as 1 July 2023.
- Terminate the pause no later than 30 April 2023. Orders have a one-month processing time and the pause service has a one-month period of notice.
|Pause processing fee||€245.00 + VAT 24%||The processing fee is invoiced as part of new pause orders and when ordering an extension to a pause.|
|Monthly fee||€87.00 + VAT 24%||Billed per month for the duration of the pause order.|
Data storage service for Kapseli users [UPCOMING]
A data storage service will be published for users of the Kapseli to store research data after the analysis phase.
A data storage service will be published for users of the Kapseli to store research data after the analysis phase. For now, we do not accept orders for the material storage service. The price list of the storage service will be presented when the service is published.
The storage service will enable the long-term storage of research data contained by the Kapseli operating environment after data analysis. You can order the storage service for a minimum of one year and need a valid data permit for the entire storage period.
The storage service is an additional Kapseli service and is only available for those with a Kapseli order. You may not order the storage service if the data has been analysed in another secure operating environment than Kapseli.
When you enable the storage service, the Kapseli operating environment and any software customisations will be deleted. The storage service will only store data sets produced with a valid data permit and any files related to the study, such as code scripts.
All files from the Kapseli D:, W:, and B: drives will be transferred to the storage service. The file format does not matter. You may not change the data sets after enabling the storage service; instead, they will be transferred to the storage service in the status indicated by the start date of the data storage service.
If necessary, the data can be returned for analysis in a new Kapseli operating environment and transferred back to the storage service after processing. The data sets from the data storage system can also be transferred to another secure operating environment that has been accepted to the Toini secondary use register maintained by Valvira. For the use of Kapseli or data transfer to the secure operating environment of a third-party service provider, we will charge the work costs for the starting hour in accordance with the Kapseli price list: Pricing
If the data permit is not valid for the entire desired storage period, you should first apply for an extension of the validity of the data permit with a data permit amendment application in our e-service at asiointi.findata.fi. If the data permit has not been granted by Findata, we request that you contact the data permit issuer to extend the validity period.
When will the data be erased from Kapseli?
See your options after the expiry of the Kapseli operating environment order.
At the expiry of the Kapseli operating environment order, users are disconnected from Kapseli and the data is permanently erased. Findata does not retain a copy of the data.
The data will be permanently deleted even if the data permit is valid after the expiry of the Kapseli order. A data permit is not a legal basis for the storage of data. The storage of data requires an active order for an audited operating environment or a storage service.
Alternatively, you can:
- continue using Kapseli by placing a new Kapseli order in the e-service
- continue using Kapseli and pause the use of Kapseli for a fixed period of time (a valid Kapseli order is required for pausing the service)
- order a long-term data storage service for the data (coming soon)
If the customer fails to inform Findata of the follow-up measures after the expiry of the Kapseli order, we will permanently delete the Kapseli operating environment, and any data sets and other files and software stored in Kapseli.
A valid data permit is a prerequisite for pausing or continuing the use of the Kapseli or ordering of the data storage service. You can apply for the extension of the validity of a data permit with a data permit amendment application.