Kapseli®

Kapseli is a Findata-provided secure operating environment for the processing of data on individuals. In this environment you can use the primary statistical software needed for analysing the data.

See the frequently asked questions about Kapseli at the end of this page.

Kapseli is a Findata-provided secure operating environment for the processing for data on individuals that was access with a data permit. Kapseli is used via a remote connection by logging into it in a browser.

Kapseli is always data permit-specific, meaning that a new Kapseli operating environment is always created for each set of data accessed via a single data permit. A fee will be charged for each permit’s Kapseli environment and the same Kapseli environment cannot be used for the analysis of data accessed with different data permits.

You can use Kapseli, once

1. we have approved your permit application
2. we have aggregated the data from the controller
3. you have completed the Kapseli operating environment order form and
4. we have entered into an agreement with you on the use of Kapseli.

There’s a monthly maintenance outage on the Thursday of the week after the second Tuesday of the month between 8 a.m. and 12 p.m. The timing stems from Microsoft’s Windows updates, which always occur on the second Tuesday of the month.

Kapseli may malfunction during this time, but it will be rectified after a maintenance outage.

Contact us

The computing packages described below and other details are selected on the order form.

The user fee for Kapseli is based on the selected computing package and possible additional orders, such as computing capacity needs exceeding XL or for the user’s own software.  Please see our Pricelist page for all current prices.

By default, all computing packages have the following storage modes:

• Work: 300 GB
• Data: 300 GB
• Backup: 5 GB
• Output: 10 GB

The performance of Kapseli depends on the number of concurrent users and the load generated by the software used. One machine package (S/M/L/XL) is designed for approximately ten users. The price includes user rights for up to 10 users.

It is not advisable to add more than ten users to a single machine package to avoid overloading the performance. However, if the subscriber wishes to have more than 10 users on a single machine package, we will charge additional user usage fees monthly at a rate of EUR 16.16 + 24% VAT per user.

It is also possible to distribute data-specific processing across multiple parallel machine packages. Each of these machine packages must be ordered separately as individual packages. Ordering parallel machine packages may require customization, for which Findata will charge according to their pricing schedule.

Computing packages

Kapseli prices are commercially priced fee-based services to which VAT of 24% is added. The prices in the price list do not include VAT.

For example, the total cost of the Kapseli S machine package with Windows operating system is € 182,90 per month (€ 147,50 + (0,24 x € 147,50) = € 182,90).

Product	Features	Windows (VAT not included)	Academic licence Windows (VAT not included)	Linux (VAT not included)
Kapseli S	– 8 GB RAM – 4 cores	147,50 EUR/month (1 770,00 EUR/year)	136,67 EUR/month (1 640,00 EUR/year)	108,75 EUR/month (1 305,00 EUR/year)
Kapseli M	– 16 GB RAM – 6 cores	199,17 EUR/month (2 390,00 EUR/year)	176,67 EUR/month (2 120,00 EUR/year)	138,33 EUR/month (1 660,00 EUR/year)
Kapseli L	– 32 GB RAM – 8 cores	296,67 EUR/month (3 560,00 EUR/year)	244,58 EUR/month (2 935,00 EUR/year)	195,42 EUR/month (2 345,00 EUR/year)
Kapseli XL	– 64 GB RAM – 8 cores	485,42 EUR/month (5 825,00 EUR/year)	399,17 EUR/month (4 790,00 EUR/year)	275,00 EUR/month (3 300,00 EUR/year)

Customisation

Product	Features	Price (VAT not included)
Working time costs	Working time costs for customizing the remote environment, e.g. installation of the user’s own software in Kapseli package (with the user’s own licences).	90,00 EUR/hour
Change of processing system	Fixed price based on the working time costs.	470,00 EUR/change
Technical customization	Technical customization of the computing package or Kapseli subscription.	According to separate offer

We reserve the right to change the prices for Kapseli, if procurement costs change independent of Findata’s operations.

All new Kapseli packages include the software according to the table below as standard. We will expand the software selection as needed.

For previously ordered Kapseli environments, software versions will be updated upon the subscriber’s request. If you are using an older version and wish to update to the one listed below, please arrange a scheduled update by sending an email to kapseli@findata.fi. Include the Kapseli ID (e.g., A01) and the software to be updated in your message.

Linux CentOS 7

Software	Version	Further information
Emacs		
Golang		
LibreOffice		Base, Calc, Draw, Impress, Math, Writer
Nextflow		
Pigz		
Python	3.7.9.	Includes the following packages: tensorflow nltk spacy scikit-learn seaborn plotly bokeh pydot xgboost lightgbm catboost eli5 torch keras dist-keras elephas gensim scrapy beautifulsoup4 numpy scipy pandas statsmodels matplotlib pyfuse3 crypt4gh trio httpx qrcode
R + R studio	4.2.1	Includes CRAN library packages. Please note that R-Tools is not automatically installed in Kapseli. If you need R-Tools, indicate this in the additional information of the subscription form.
VS Code

Windows Server 2016 Standard

Software	Version	Further information
7-Zip	23	
Adobe Acrobat Reader DC	Up to date	
Anaconda 3	2023.07	Uses Python Wheel 3.11
GeoDa	1.22	
Git	2.43.0	
Google Chrome	Up to date	
IBM SPSS Statistics	29	If the software license requires an update, notify kapseli@findata.fi.
LibreOffice	7.6	Base, Calc, Draw, Impress, Math, Writer
LyX	2.3	
MiKTeX	23.1	
Notepad++	8	
QGIS	3.32	
R	4.3	Includes CRAN library packages. Please note that R-Tools is not automatically installed in Kapseli. If you need R-Tools, indicate this in the additional information of the subscription form.
RStudio	2023.06.2+561	
SAS	9.4	If the software license requires an update, notify kapseli@findata.fi.
Stata	16	If the software license requires an update, notify kapseli@findata.fi.
WinPython	3.11	

If you need other software in addition to the standard software, it is possible to use them by additional order. Orders for additional software are made in connection with the Kapseli order or while using the Kapseli by updating the Kapseli order in the transaction service.

The most added software for Kapseli

Software	Version	Price
MS Office -software (Excel, Word, PowerPoint)	Newest version	Installation € 90.00 per hour + VAT 24% billed according to the actual working hours. Estimate: 1 hour. Monthly fee: 18,54 €/month +VAT 24%.
Rtools	4.0 or 4.2	Installation free of charge

Software that have previously been approved and installed in Kapseli operating environments are listed below. For these programs, the installation cost is estimated to be 1–3 working hours. Costs € 90.00 per hour + VAT 24% are billed according to the actual working hours.

Additional software can be ordered with a Kapseli application in our e-service. You can get more information by contacting kapseli@findata.fi .

Software	Version
Java	lastly recommended
MySQL	8.0.26
MySQL Community Server	8.0.26
MySQL Workbench	8.0.26
Gvim / Vim	lastly recommended
Git-annex	lastly recommended
Microsoft Visual C++	14.00 or lastly recommended
GIMP	2.10 or lastly recommended
Microsoft Power BI desktop	lastly recommended
VSCode + Julia extension	lastly recommended

Importing own software into Kapseli

If the software you need is not listed in the table above, the software can be installed in Kapseli if the necessary conditions are met.

Additional software can be either open access or license based. If the software requires a license, the customer is responsible for the licenses. An official license and installation instructions must be found for the software, and the software’s information security and compatibility with the operating environment are checked before installation. The customer must provide Findata with the information necessary to install and use the program.

Regarding additional programs, the requirements for use in Kapseli should be considered. The capsule does not have a network connection, so the program must be able to be installed and used in a closed environment.

 We charge 90.00 euros/hour + VAT 24% for the installation of own tools/software in the Kapseli. If bringing the software to Kapseli requires more detailed and investigative work from Findata specialists, we charge 135.00 euros/hour + VAT 24% for the expert work according to the actual working hours.

Increasing the performance or storage space in Kapseli

It is possible to improve the performance of Kapseli by increasing the machine package you are using (S, M, L or XL). Ordering the machine package is free of charge and you pay the monthly price of the new machine package according to the price list. The order to change the machine package is made in our e-service at asiointi.findata.fi. If you need a more customized performance from Kapseli, please contact us via email kapseli@findata.fi .

The amount of storage space in Kapseli can be increased to meet the needs of larger materials. Adding storage space to the Kapseli is done in the e-service by updating the current Kapseli subscription or in a new Kapseli application.

Increased storage space	Price	Info
100GB	10,8 €/month + VAT. 24 %	You can increase the storage space in units of 100GB as much as you want.

We are pleased to help, contact us at kapseli@findata.fi by e-mail.

Findata’s secure operating environment Kapseli is a virtual machine, the use of which is very similar to that of the Windows remote desktop. The Windows remote desktop in turn is very similar to a computer’s own desktop.

To use Kapseli log in to its remote desktop with a browser. Log in will require strong, two-step identification, using Suomi.fi e-Identification and a single-use password supplied by text message.

Recommended browsers include Firefox, Chrome and Safari. The user’s own computer needs not have any special level of performance as the computing capacity comes from Kapseli. A sufficiently fast internet connection will make use easier.

The IP address used with Kapseli must be static, i.e. most often the organization’s IP address. In general, when working remotely, the IP address of your own organization can be accessed via a remote connection, e.g. a VPN connection. If there is change in the organization’s connections, ask your organization’s IT support about the entire address space of IP addresses, so that the change does not hinder the use of Kapseli. Kapseli cannot be used via private IP addresses.

The most common word processing and statistics software can be used in Kapseli. Our range of software will be updated as operations develop.

If you need additional software other than those available as standard, these can be provided by additional order. Orders for additional software are made in connection with the Kapseli order or while using the Kapseli by updating the Kapseli order in Findata’s e-service. The additional software can be either access or licence based. If software requires a licence, the customer will be responsible for acquiring a licence for themself. We will charge a fee of 90.00 euros/hour (+VAT 24%) for the installation of the user’s own tools/software to the Kapseli machine package.

See also: Kapseli user guide

Can I transfer files to and from Kapseli myself?

All transfer of information to Kapseli and out of Kapseli happens via Findata. Kapseli’s remote desktop does not allow access to the internet, and the transfer and copy of information from one’s own computer to the remote desktop is not possible.

Please find instructions on page Data transfers to Findata

Controllers will send the data issued with a data permit to Findata, which will then transfer these to Kapseli. At Findata, the data will be pseudonymised and processed is accordance with the information’s principle of minimisation before it is transferred to the customer’s use.

The principle of minimisation means that the customer is given personal data for processing only in the scope that these are absolutely necessary for the purpose in question.

The results of an analysis based on data can be exported from the system via a check procedure by Findata. Findata checks that the results are sufficiently anonymous, after which the results can also be published.

In addition, we can, when necessary, transfer the data to a secure operating environment other than Kapseli. This can only be done when absolutely necessary, however, and this other user environment must comply with the Findata data security requirements.

See also: Criteria for checking results

Use of Kapseli on the basis of permits issued by other authorities

Kapseli can also be used in situations where some other authority has issued a permit. In this case, we will charge for 2 hours of work (EUR 147 /hour) related to receiving and checking the data and transferring them to Kapseli.

A more detailed description on how to order and use Kapseli is provided above.

You can pause your Kapseli processing environment, after which the current machine package will be disabled for the duration of the pause. During the pause, we maintain the processing environment and the materials within, but the users do not have access to it.

During the pause, the Kapseli order must be valid, but only the monthly pause fee will be charged. The standard Kapseli conditions are also valid for the duration of the pause.

When the scheduled pause ends, users can start to log in to Kapseli once again. You will begin to be charged the monthly machine package fee for Kapseli.

The pause can be ordered through our customer service. The minimum pause is two calendar months and the maximum pause is the duration of the Kapseli order in question. The period of notice for the pause is one calendar month.

The processing time for all Kapseli orders is one month.

Pricing

Kapseli prices are commercially priced fee-based services to which VAT of 24% is added. The prices in the price list do not include VAT.

For example, the pause service processing fee is in total € 347,20 (€ 280,00 + (0,24 x € 280,00) = € 347,20).

Product	Price + VAT 24 %	Further information
Pause processing fee	280,00 EUR	The processing fee is invoiced as part of new pause orders and when ordering an extension to a pause.
Monthly fee	46,00 EUR	Billed per month for the duration of the pause order.

The data storage service enables a storage of research data and scripts after analysis, if there is a justified need. This could be, for example, peer review. You can order the storage service for a minimum of one year and need a valid data permit for the entire storage period.

Kapseli processing environment and storage service cannot be used at the same time. Materials can only be located in one of them at a time.

How to order the storage service?

The storage service is an additional Kapseli service and is only available for those with a Kapseli order. The storage service must be ordered at least four weeks before the end of your Kapseli subscription.

At the moment, it is not possible to order only the storage service. If the data has been analysed in another secure processing environment than Kapseli, you must first order Kapseli and then the storage service.

The storage service can be ordered for a minimum of one year and requires a valid data permit for the entire storage period. If the data permit is not valid for the entire desired storage period, you should first apply for an extension of the validity of the data permit with a data permit amendment application in our e-service (asiointi.findata.fi). If the data permit has not been granted by Findata, we request that you contact the data permit issuer to extend the validity period.

The storage service can be ordered for a maximum of five years at a time and only a representative of the permit holder can place orders related to the storage service of the material. The continuation of the order is possible in accordance with the current terms of service and price list. Order a continuation of the storage service at least one month before the end of the previous subscription. In order for the order to continue smoothly, ensure that the data permit covers the entire planned retention period when placing the order.

How does the storage service work?

When the storage service is deployed, Kapseli and any software customisations will be removed.

The storage service stores the materials produced with the data permit, as well as any files related to the research, such as code scripts. All files from the Kapseli D:, W:, and B: drives will be transferred to the storage service. The file format does not matter.

Cancellation of the storage service

If you want to terminate your storage service order before your order ends, you must order it separately in our e-service (asiointi.findata.fi). The cancellation must be ordered at least one month before the desired cancellation date.

After your storage service order has ended, the material will be removed from the service. Findata will not store the data after the order has ended.

Returning material for use in the Kapseli or other secure processing environment

If necessary, the data can be returned for analysis in a new Kapseli processing environment and transferred back to the storage service after processing. Order a transfer from the storage service to Kapseli at least one month before the desired date. To return the material, place an order for Kapseli before sending the return request.

The data sets from the data storage system can also be transferred to another secure processing environment that has been accepted to the Toini secondary use register maintained by Valvira. For the use of Kapseli or data transfer to the secure processing environment of a third-party service provider, we will charge the work costs for the starting hour in accordance with the Kapseli price list.

Pricing for the storage service

The price of the storage service is reviewed annually. The processing fee and the first 12 months’ fee will be invoiced at the time of setup. After the first year, you will be invoiced in advance every six months.

Kapseli prices are commercially priced fee-based services to which VAT of 24% is added. The prices in the price list do not include VAT.

For example, the storage service processing fee is € 570,40 in total (€ 460,00 + (0,24 x € 460,00) = € 570,40).

Product	Price + VAT 24 %	Further information
Storage service processing fee	460,00 EUR	A processing fee and a minimum order of 12 months will be invoiced in connection with a new storage order.
Monthly charge for the storage service per 0.5 TB	7,00 EUR/month (42,00 EUR/6 months)	Billed every six months.

At the expiry of the Kapseli operating environment order, users are disconnected from Kapseli and the data is permanently erased. Findata does not retain a copy of the data.

The data will be permanently deleted even if the data permit is valid after the expiry of the Kapseli order. A data permit is not a legal basis for the storage of data. The storage of data requires an active order for an audited operating environment or a storage service.

Alternatively, you can

• continue using Kapseli by placing a new Kapseli order in the e-service,
• continue using Kapseli and pause the use of Kapseli for a fixed period of time (a valid Kapseli order is required for pausing the service) or
• order a long-term data storage service for the data.

If the customer fails to inform Findata of the follow-up measures after the expiry of the Kapseli order, we will permanently delete the Kapseli operating environment, and any data sets and other files and software stored in Kapseli.

A valid data permit is a prerequisite for pausing or continuing the use of the Kapseli or ordering of the data storage service. You can apply for the extension of the validity of a data permit with a data permit amendment application.

Read more

• Order Kapseli or update your valid Kapseli subscription: asiointi.findata.fi
• Amendment permits
• Kapseli pause service
• Data storage service

Read more

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