These instructions are for you if you approve mandate requests or grant mandates on behalf of your organisation.
Who can grant mandates
The following persons can grant mandates on behalf of an organisation in Suomi.fi e-Authorizations:
- the CEO, deputy CEO, self-employed person or authorised signatory of a Finnish company
- an authorised signatory of a registered association in Finland
- a person to whom the organisation has given the right to grant a mandate.
In public organisations and educational institutions, in foundations without representatives entered in the Finnish Trade Register, and in foreign organisations, only a person with the right to grant a mandate can grant mandates.
Which mandate types you can grant
- A mandate for transactions gives a person the right to act on behalf of the organisation in Findata’s e-service. Findata uses two mandates for transactions:
- Management of permit and service matters related to the secondary use of data: submitting applications and placing Kapseli orders
- Viewing permit and service matters related to the secondary use of data: viewing all applications and orders made in the name of the organisation.
- A right to grant a mandate gives a person the right to grant mandates for transactions to others on behalf of the organisation. It does not allow the holder to act in the e-service, so the holder must also grant themselves a mandate for transactions if they act themselves.
Grant mandates only to persons who need them for their work duties. As a rule, each person needs one mandate for transactions. The organisation can invalidate a mandate it has granted at any time. Remove unnecessary mandates without delay.
Approve a mandate request
- Log in to Suomi.fi e-Authorizations (suomi.fi/e-authorizations) with your personal identification credentials.
- Select “Act on behalf of a company or organisation” and choose the organisation.
- Select “Mandates” and then “Go to Suomi.fi e-Authorizations”.
- If the organisation has pending mandate requests, you will see the message “You have mandate requests to approve”. Select “Proceed to validate”.
- Check the request carefully and select “Validate mandate” if you want to approve it.
Grant a mandate without a request
- Log in to Suomi.fi e-Authorizations (suomi.fi/e-authorizations) with your personal identification credentials.
- Select “Act on behalf of a company or organisation” and choose the organisation.
- Select “Mandates” > “Go to Suomi.fi e-Authorizations” > “Grant or request mandates” > “Grant mandates”.
- Select the mandate type: mandate for transactions or right to grant a mandate.
- Add the assignee’s name and Finnish personal identity code or foreign user identifier (UID).
- Search for the mandate theme with the keyword “secondary” or by its name, and select the mandate themes needed:
- Management of permit and service matters related to the secondary use of data
- Viewing permit and service matters related to the secondary use of data
If you grant a right to grant a mandate, select the mandate themes for which the person may grant mandates for transactions to others. - Set the validity period of the mandate.
- Check the information and validate.
- Let the assignee know that the mandate has been granted.
Foreign organisations
In a foreign organisation, mandates can be granted by a person with the right to grant a mandate. If you do not have Finnish identification credentials, log in to Suomi.fi e-Authorizations with Finnish Authenticator under “Identification methods for foreigners”. If the assignee does not have a Finnish personal identity code, you need their foreign user identifier (UID).