The processing of applications involves five stages, which may be preceded by the applicant independently contacting a controller. The process is outlined in detail below the graph.
- Contact controllers before submitting the application
- Contact controllers directly for additional information on data or variables.
- Request cost estimates and feasibility details from controllers.
- Arrange any special data extraction agreements with the controller and include this in the Additional Information section of your application. For example, if a clinician from the research team will perform the extraction free of charge, include details in the Additional Information section about who agreed to this and under what conditions.
- Submit the application
- Submit your application or any requested additional information via our e-service (asiointi.findata.fi). Email may be used for additional information if applicable.
- Findata reviews the application and its appendices
- Data permit applications are reviewed within a week of receipt. Applications are divided into those that can be processed immediately and those that need further information.
- Incomplete applications will be returned for more information or clarification.
- Cost estimation:
- Findata sends requests for additional information and confirmation of cost estimates to the controllers from whom data is being requested in your application. Controllers have 15 working days to respond. We will forward any additional questions from controllers to you.
- Findata determines its cost estimate for data processing.
- Approve the maximum cost estimates:
- Review the final extraction description and maximum cost estimate.
- Approve both to proceed with the permit.
- Note that you cannot change the extraction conditions after approval. Any modifications to the extracted data will require a new application.
- Findata issues a decision:
- A data permit or data request decision will be issued.
- Data permits are for a fixed period. If you need to save data for purposes such as research verification, or if you plan to renew your permit or require regular updates, include these needs in your application.