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How does Findata process applications?

  1. Contact data controllers directly for additional information on data or variables.
    • Data controllers provide additional information about their own datasets.
    • You may also request a cost estimate and an assessment of the feasibility of the data extraction.
    • Use the extraction description form to define your data extractions.
    • Use tabulation plan to describe the statistics generation if you are applying for a statistical data.
    • If you agree on any special arrangements with the data controller, please mention these in the Additional information section of your application.
  2. Submit your application via Findata’s e-service
  3. Findata reviews the application and invites you to an online meeting
    • We review applications within approximately one week of submission.
    • We invite the applicant to a Teams meeting to go through the application and ask clarifying questions if needed.
    • We may ask you to supplement the application.
  4. Findata requests cost estimates and additional information from data controllers
    • Once the extraction descriptions are complete, we will send requests for additional information and cost estimates to the relevant data controllers.
    • Data controllers have 15 working days to respond.
    • If further clarification is needed, data controllers may send questions via Findata to the applicant.
  5. Findata compiles the cost estimates from data controllers and Findata’s own data processing costs and sends them to the applicant.
    • After receiving the cost estimates from data controllers, we assess the working time and costs required for data processing.
    • We then deliver the final extraction description and cost estimate to the applicant.
    • The extraction description must be approved before a permit can be granted.
      • Extraction terms cannot be changed after approval. Any later changes to the extracted data require a separate application.
  6. Findata issues a decision
    • Data permits are for a fixed period.
    • If data needs to be retained, for example for research verification purposes, or if permit renewal or regular updates of data extractions are expected, please indicate this in the application.