If you arrange special data extraction agreements with the controller, include this in the Additional Information section of your application.
For example, if a clinician from the research team will perform the extraction free of charge, include details in the Additional Information section about who agreed to this and under what conditions.
If only additional information is required, clarifications may be submitted by email on a case-by-case basis.
Findata reviews the application and invites the applicant to a remote meeting for personal consultation
We review data permit approximately within a week of receipt.
We invite the applicant to a remote Teams meeting to discuss the content of the application and to ask clarifying questions.
The applicant provides more information or clarification if needed.
Findata sends requests for cost estimates to data controllers
Findata sends requests for additional information and maximum cost estimates to the controllers, who provide the data.
Controllers have 15 working days to respond.
We will forward any additional questions from controllers to the applicant.
Findata sends the cost estimates of the controllers’ extraction and Findata’s data processing to the applicant for approval
Once we have received the cost estimates from the data controllers, we assess the working time required for processing the data and estimate the maximum total cost.
We provide the cost estimates for the applicant to review and accept.
Note that you cannot change the extraction conditions after approval. Any modifications to the extracted data will require a new application.
Findata issues a decision
Data permits are for a fixed period.
If you need to store the data for purposes such as research verification, or if you plan to renew your permit or require regular updates, include these needs in your application.
