The processing time for applications depends on several factors: the accuracy of the data extraction description, the current backlog at Findata, and the response times of data controllers.
By following the following guidelines, you can help ensure that your application is processed as quickly and efficiently as possible.
- Verify Findata’s authority:
- Ensure Findata is the competent authority to issue a permit for the data you need.
- Use the application assistant to help determine this.
- Note that the Digital and Population Data Services Agency, the Finnish Centre for Pensions, and Statistics Finland handle their own data and permit decisions. If you need information from these controllers, contact them directly.
- Consult Findata’s help desk:
- If unsure about where to send your application, contact Findata’s help desk service at info@findata.fi before submitting it.
- Contact data controllers directly:
- If you need more information about the data or variables, contact the relevant data controllers. Data controllers provide advisory services for their data and can guide you on data extraction methods. You can also make an agreement on the implementation of data extraction in a certain manner with the controller.
- In your application, mention the contact person with whom you have discussed the data extraction.
- See information and contact details for controllers: Links to data controllers’ websites and data descriptions
- Use the Data Resources Catalogue:
- You can refer to the Data Resources Catalogue (aineistokatalogi.fi) for additional information.
- Describe your information needs accurately:
- Clearly define the information needed and specify the register-specific data extractions in your application.
- If the extraction involves multiple steps, describe the order of extraction using the extraction description form (download Word file, 51.2 kb).
- If you are applying for a statistical data with a data request, describe the statistics generation in the Tabulation plan (Excel file, 19,2 kB)
- Ensure that the data extractions and the data you request are essential and justified.
- Apply the GDPR minimisation principle:
- Only request data that is essential for your purposes. The principle of minimisation as defined in the GDPR will be applied, meaning that only necessary data will be disclosed.
- Complete the application carefully:
- Pay attention to entering basic data such as the applicant’s details, the data controller, invoicing details, and any other data to be combined.