Once a data permit is issued or a decision on a data request is made, the data compilation process involves five stages. The process is outlined in detail below the graph.
- Data controllers extract the data
- We will send data requests to the controllers to start the extraction process.
- Each controller has 30 working days to submit the requested data to Findata.
- The extraction may involve multiple steps, such as:
- Extraction of the target group
- Extraction of controls
- Extraction of additional data
- Each step can take up to 30 working days, potentially totaling up to 90 working days.
- Findata pre-processes the extracted data
- We will check, combine, and pseudonymize the data or generate statistics according to the data request.
- Findata delivers the data to the permit holder
- The processed data will be provided in a secure processing environment, typically in CSV format.
- Findata’s secure processing environment, Kapseli, is the primary option. Data may be disclosed to other environments if necessary.
- The target time for delivering the data is 60 working days. This timeframe may be extended if the target group is not provided immediately, if extraction is conducted in multiple stages, if there are delays from controllers, or if the data is particularly complex.
- Review the data
- You have three months to review the data and notify Findata of any discrepancies or comments.
- Thoroughly check the data, as errors can lead to additional work.
- Errors that occur during extraction can accumulate, such as if the target group is formed incorrectly, requiring additional extractions from other controllers.
- If you find omissions or errors, email Findata at data@findata.fi with detailed descriptions of how your data differs from the extraction description.
- Findata’s data retention and disposal
- Data will be removed from our systems four months after delivery, but code keys for pseudonymised data will be retained to allow reproduction if needed.
- Note: Data permits are for a fixed period. If you need to save data for purposes like research verification, plan to renew the permit, or require regular updates, include these needs in your application.