Our prices are based on decree of the Ministry of Social Affairs and Health on charges for work carried out by the health and social data permit authority Findata.
The current prices are valid from 1 January to 31 December 2026.
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What factors affect the total cost? Data permits Amendment permits Data request decisions Expiry decisions Ready-made datasets Data processing and transferring kapseli secure processing environment Kapseli pause service Data storage service Invoicing Payment periods and termsWhat factors affect the total cost?
- The decision fee
- A fixed fee is charged for decisions concerning a Findata data permit, amendment permit or data request.
- Different permit types have their own fee categories.
- No VAT is charged on decision fees.
- Costs charged by data controllers for extracting and delivering data
- The level of detail in the extraction description affects the estimated extraction costs.
- For decisions issued after 1 June 2026, data controllers will invoice extraction costs directly from the permit holder.
- Findata’s hourly fee for data combining, pre-processing, pseudonymisation and/or anonymisation
- The hourly rate for data processing is fixed and based on the decree on charges.
- No VAT is charged on the hourly rate.
If the Kapseli secure processing environment is used for data analysis, a monthly fee will be charged. VAT will be added to Kapseli fees.
Data permits
| Price category | Criteria | Price |
|---|---|---|
| Data permit for a thesis | A data permit related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, another permit fee category will be applied. | €250.00 |
| Limited data permit | The processing of the application takes less than 7 hours and the applicant’s place of business is an EU or EEA country. For example, new research questions without changes to the data or new extractions. | €300.00 |
| Normal data permit | The processing of the application takes more than 7 hours or the application concerns Findata’s ready-made datasets and the applicant’s place of business is an EU or EEA country. | €1,600.00 |
| Data permit for researcher-driven research | Data permit for the applicant whose place of operation is in Finland or another EU or EEA country and it concerns research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. | €800.00 |
| Data permit for outside the EU or EEA area | Data permit for the applicant whose place of business is in a country outside the EU or EEA. | €3,000.00 |
| Data permit for a secure processing environment other than one compliant with the Secondary Use Act | Additional fee for the assessment of requirements referred to in Section 51 c(1) of the Secondary Use Act | Hourly charge of €110.00/hour |
Amendment permits
| Price category | Criteria | Price |
|---|---|---|
| Minor amendment or change | The application seeks one or more of the following amendments or changes : – extending the validity of the permit – changing the persons authorised to process the data – changing the controller of data disclosed with a data permit – changing the secure processing environment from Findata’s Kapseli environment to another service provider’s environment. | €230.00 |
| Other amendment or change | The application seeks one or more of the following amendments or changes : – extending the period from which data is extracted, provided that the persons to be examined and the data to be extracted remain the same – expanding the processing of data outside the EU/EEA as opposed to the granted permit – adding variables to the data collection after the extraction has already taken place – combining data that some other authority has issued a permit for with the data covered in Findata’s permit | €700.00 |
Data request decisions
| Price category | Criteria | Price |
|---|---|---|
| Data request for a thesis | A data request is related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, the discounted price does not apply. | €250.00 |
| Data request decision for researcher-driven research | Research is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The applicant must be established in an EU or EEA country and the application must be accompanied by an explanation of how the research will be funded. | €1,300.00 |
| Data request | All other data requests. | €2,600.00 |
Expiry decisions
A fee is charged for expired permit applications. The amount of this fee depends on the permit applied for and the stage to which the processing of the application has progressed before the applicant withdraws it.
How does Findata process applications?
- Contact data controllers directly for additional information on data or variables.
- Data controllers provide additional information about their own datasets.
- You may also request a cost estimate and an assessment of the feasibility of the data extraction.
- Use the extraction description form to define your data extractions.
- Use tabulation plan to describe the statistics generation if you are applying for a statistical data.
- If you agree on any special arrangements with the data controller, please mention these in the Additional information section of your application.
- Submit your application via Findata’s e-service
- Log in to the e-service: asiointi.findata.fi
- Findata reviews the application and invites you to an online meeting
- We review applications within approximately one week of submission.
- We invite the applicant to a Teams meeting to go through the application and ask clarifying questions if needed.
- We may ask you to supplement the application.
- Findata requests cost estimates and additional information from data controllers
- Once the extraction descriptions are complete, we will send requests for additional information and cost estimates to the relevant data controllers.
- Data controllers have 15 working days to respond.
- If further clarification is needed, data controllers may send questions via Findata to the applicant.
- Findata compiles the cost estimates from data controllers and Findata’s own data processing costs and sends them to the applicant.
- After receiving the cost estimates from data controllers, we assess the working time and costs required for data processing.
- We then deliver the final extraction description and cost estimate to the applicant.
- The extraction description must be approved before a permit can be granted.
- Extraction terms cannot be changed after approval. Any later changes to the extracted data require a separate application.
- Findata issues a decision
- Data permits are for a fixed period.
- If data needs to be retained, for example for research verification purposes, or if permit renewal or regular updates of data extractions are expected, please indicate this in the application.
| Payment category | Criteria | Price |
| Free of charge expiry decision | The applicant withdraws the application before Findata has started processing it. | €0.00 |
| Charge of approx. 20% of the permit fee | The applicant withdraws the application when Findata has started processing the application but before the cost estimate requests for data extraction have been sent to the controllers. | Hourly charge of €81.00/hour |
| Charge of approx. 60% of the permit fee | The applicant withdraws the application after the cost estimate requests for data extraction have been sent to the controllers but before a cost estimate summary has been sent to the applicant. | Hourly charge of €81.00/hour |
| Charge of approx. 75% of the permit fee | The applicant withdraws the application after receiving the cost estimate summary. | Hourly charge of €81.00/hour |
Ready-made datasets
| Price category | Criteria | Price |
|---|---|---|
| Data permit for Findata’s ready-made dataset | Data permit for Findata’s ready-made dataset, when no other data are combined with it. In addition to the data permit fee, Findata’s extraction costs are charged based on the amount of work. | €1,600.00 |
Data processing and transferring
| Price category | Criteria | Price |
|---|---|---|
| Data processing and transferring | Hourly fee for data combining, pre-processing, pseudonymisation and/or anonymisation and transferring. Minimum one hour. | €151.00/hour |
| Data transferring via Tunneli | The price is based on the number of zip folders to be transferred: Base fee: 2 hours × €151.00 = €302.00 Additional fee: 0.5 hours (€75.50) per zip folder Example: If there are three zip folders to be transferred, the total cost is: €302.00 + (3 × €75.50) = €528.50 Each zip folder can be a maximum of 4 GB in size. If the total data to be transferred exceeds 40 GB, please contact us in advance at data@findata.fi so we can arrange the best approach for transferring your data. NB! This pricing model is applied instead of hourly pricing when data is transferred with a amendment permit from Findata between secure processing environments, or in transfers that do not involve a Findata permit or a Kapseli subscription. | €302.00+ €75.50 per zip-file |
| Data transferring via Supertunneli | Joining and using Supertunneli API is free of charge for the sending and/or receiving organisations. The permit holder is responsible for the data transfer costs. These costs are based on the capacity used and are provided to the permit holder as part of the cost estimate. The maximum size for Supertunneli transfers is 1 terabyte (1 TB). If the data exceeds this limit, please agree on the transfer with Findata in advance. | €302.00+ €75.50 per zip-file |
Kapseli secure processing environment
Read more: Kapseli pricing
Computing package prices
The price includes user rights for up to 10 users.
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
An academic Windows license can be deployed on projects where all users are from organisations that are eligible for an academic license type. It is the responsibility of the project to ensure that the licence conditions are met. If necessary, check with your organisation’s IT support or directly with Microsoft: Windows Licence Terms and Conditions (microsoft.com)
How to switch to an academic license for Windows
If you want to switch your current Windows licence to an academic licence, please notify us at least two weeks before the start of the next billing period.
How to switch the licence in the e-service:
- Go to the e-service at asiointi.findata.fi
- Select the form: Order or update of the Kapseli operating environment or data storage service
- Choose: I wish to update my current environment
- Choose: I want to change Kapseli’s operating system
- In the “Kapseli’s features” section of the form, select the operating system: Windows
- Answer the question that appears regarding the academic Windows licence.
There are no costs associated with switching the licence.
| Product | Features | Windows OS (excl. VAT) | Academic Licence Windows OS (excl. VAT) | Linux OS (excl. VAT) |
|---|---|---|---|---|
| Kapseli S | – 8 GB RAM– 4 cores | €170.58/month (€2,046.96/year) | €160.92/month (€1,931.04/year) | €141.00/month (€1,692.0/year) |
| Kapseli M | – 16 GB RAM– 6 cores | €231.92/month (€2,783.04/year) | €209.25/month (€2,511.00/year) | €179.67/month (€2,156.04/year) |
| Kapseli L | – 32 GB RAM– 8 cores | €344.25/month (€4,131.00/year) | €296.75/month (€3,561.00/year) | €252.00/month (€3,024.00/year) |
| Kapseli XL | – 64 GB RAM– 8 cores | €587.75/month (€7,053.00/year) | €493.75/month (€5,925.00/year) | €387.50/month (€4,650.00/year) |
Customisation prices
| Product | Price (excl. VAT) | Features |
|---|---|---|
| Installing user’s own software into Kapseli | €93.00/hour (installation) €151.00/hour (extensive technical work) | Installations is charged based on workload. If the installation requires more extensive technical work (e.g. in the case of private software) work is charged at €151.00/hour in addition to the installation fee. Example: If the installation requires two hours of extensive technical work and one hour for the actual installation, the total cost will be: 2 × €151.00 + €93.00 (excl. VAT) |
| Transferring user’s own files to Kapseli | €151.00/hour | We charge for importing personal files into Kapseli based on the required workload semi-annually in November and May. |
| Operating system change | €503.00 per change | Fixed price based on the working time costs. |
| SAS licence | €166.25/month (€1,995.00/year) | SAS software licence price per machine package. Licence must be ordered separately in the e-service. |
| User licences for over 10 users | €17.50/month per user | Machine packages include usage rights for up to 10 users. More users can be added, but it may affect performance. Additional users are billed monthly. |
| Technical customisation | Based on a separate offer | Working time costs for customising the remote environment, e.g. installation of the user’s own software in Kapseli package (with the user’s own licences), other technical customisation of the computing package or Kapseli subscription. |
We reserve the right to change the prices for the processing environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.
Kapseli pause service
Read more: Kapseli pause service
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
| Product | Price (excl. VAT) | Details |
|---|---|---|
| Pause processing fee | €280.00 | The processing fee is invoiced as part of new pause orders and when ordering an extension to a pause. |
| Monthly charge during pause | €47.00/month | Billed monthly for the duration of the pause. |
Data storage service
Read more: Kapseli data storage service
Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.
A processing fee and the first 12 months’ charge are invoiced at the time of setup of the storage service. The price of the storage service is reviewed annually. After the first year, invoices for the storage service are issued in advance every six months. No processing fee or annual pre-payment is charged for renewals: instead, renewals are always invoiced six months in advance.
Restoring a data from the storage service to Kapseli or to another environment is subject to a fee, which will be quoted separately.
| Product | Price (excl. VAT) | Details |
|---|---|---|
| Storage service processing fee | €486.00 | Billed with a new storage order. Minimum order period: 12 months. |
| Monthly charge per 0.5 TB | €7.60/month (45.60/six months) | Billed every six months. |
| Returning data from storage to Kapseli or other processing environment | Based on a separate offer. | Request pricing separately. |
Invoicing
The fees for Findata’s services are mainly based on the cost price of public-law services, and VAT is not added to them.
An exception is services related to the Kapseli secure processing environment, which are commercially priced. VAT (25.5%) is added to Kapseli fees.
Decision fee for Findata’s data permit, amendment permit and data request
- We invoice the decision fee for a data permit, amendment permit or data request after a decision has been issued for the application.
Data extraction, processing and delivery
- During the processing of the application, we request cost estimates from data controllers for the extraction and delivery of the data and forward these estimates to the applicant. At the same time, we provide an estimate of the labour costs for Findata’s own data processing work.
- We invoice the costs of Findata’s data processing once the data are ready to be disclosed to the permit holder.
Advance invoicing
- If the estimated costs of Findata’s data processing exceed €5,000:
- 70% is invoiced in advance from parties other than Finnish public administration organisations
- 90% is invoiced in advance from foreign organisations
- Advance invoicing can also be carried out at a higher percentage at the customer’s request.
- No advance payment is charged from Finnish public administration organisations without a separate request.
Data extraction costs charged by data controllers
- Data controllers invoice the costs arising from data extraction directly from the permit holder for decisions issued after 1 May 2026.
- If they wish, customers may provide their e-invoicing details to the data controller using the extraction specification form. Findata is not responsible for the accuracy of the invoicing details provided by the customer.
- Findata handles invoicing centrally for decisions issued before 1 May 2026.
Kapseli secure processing environment
- We invoice Kapseli usage fees and additional services monthly.
- The processing time for orders and changes is one month.
Termination
- The notice period for Kapseli machine packages, pause and storage services is one calendar month.
- For other services (e.g. additional users, software licences, additional storage space), invoicing ends at the end of the month in which the termination notice is submitted.
- We reserve the right to change the prices of Kapseli-related services if procurement costs change for reasons beyond Findata’s control.
Payment periods and payment terms
- Payment period for Finnish customers: 21 days
- Payment period for foreign customers: 30 days
- We charge interest on overdue invoices in accordance with the Interest Act. Alternatively, we may charge a late payment fee of EUR 10 if the interest amount would be lower than this.