Pricing

Our prices are based on decree of the Ministry of Social Affairs and Health on charges for work carried out by the health and social data permit authority Findata.

The current prices are valid from 1 January to 31 December 2024. See the decree on finlex.fi (in Finnish).

See also data controllers’ average cost estimates.

The total price for Findata services comprises four components

1. The decision fee for data permit, amendment permit or data request issued by Findata
   • The decision fees are always fixed-price and based on the decree of the Ministry of Social Affairs and Health. There are also different payment categories for different types of permits, which you can find below. With the exception of the cost of processing a lapsed application, which is based on an hourly rate. No VAT is charged on public law services or decision fees.
2. Costs incurred by data controllers for the extraction and delivery of data, based on each controller’s own regulations. The controllers determine whether or not to add VAT to the extraction costs on the basis of the final payer.
3. Working hours used by Findata for combining, pre-processing, pseudonymising and anonymising the data
   • The hourly rate for data processing is fixed and based on the decree of public charges. No VAT is charged.
4. Monthly fee for the secure processing environment Kapseli, if you use Kapseli for data analysis. Kapseli is always the primary secure processing environment for analysing data. VAT will be added to the monthly fee.

Data permits

Price category	Criteria	Price
Data permit for a thesis	A data permit related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, another permit fee category will be applied.	250,00 EUR
Limited data permit	The processing of the application takes less than 7 hours and the applicant’s place of business is an EU or EEA country. For example, new research questions without changes to the data or new extractions.	300,00 EUR
Normal data permit	The application concerns the data of 1 to 15 data controllers and the applicant is established in an EU or EEA country. If the extraction description is modified at the initiative of the applicant in the middle of the application processing process after receiving the cost estimates, or the processing takes more than 14 hours for some other reason, this is an extensive data permit, cf. below.	1 400,00 EUR
Normal data permit for researcher-driven research	Data permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 7 hours or more but less than 14 hours, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded.	700,00 EUR
Extensive data permit	You may need an extensive data permit e.g. if one or more of the following is met: – The application concerns the data of more than 15 data controllers – The extraction description is modified at the initiative of the applicant after receiving the cost estimates, ie more than one round of cost estimates is required from one or more controllers	2 000,00 EUR
Extensive data permit for researcher-driven research	Data permit for the applicant whose place of operation is in Finland or another EU or EEA country, with a processing time of 14 hours or more, and it is research that is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The application must be accompanied by an explanation of how the research will be funded.	1 000,00 EUR
Data permit for outside the EU or EEA area	Data permit for the applicant whose place of business is in a country outside the EU or EEA.	3 000,00 EUR

Amendment permits

Price category	Criteria	Price
Minor amendment or change	The application seeks the following amendments or changes: – extension of the permit – modification of the persons authorized to process the data – a change in the controller of the material released with the data – changing the data processing environment from Findata’s Kapseli remote access system to another service provider’s secure processing environment.	300,00 EUR
Other amendment or change	The application seeks one or more of the following changes or amendments: – the extension of the monitoring years to the authorization granted by Findata, provided that the persons to be examined and the data to be extracted remain the same – extension of the processing of the data by way of derogation from an authorization granted outside the EU or EEA countries – adding variables to the data collection after the extraction has already taken place – the addition of data under other legislation in derogation from the authorization granted.	600,00 EUR

Data request decisions

Price category	Criteria	Price
Data request for a thesis	A data request is related to a thesis for an applicant who is domiciled in Finland or another EU or EEA country. If the project produces several theses or other outputs not related to the thesis, this is a normal or extensive information permit.	250,00 EUR
Data request decision for researcher-driven research	Research is conducted without external funding or with funding from a public health care unit, university, research institute or other public or non-profit association. The applicant must be established in an EU or EEA country and the application must be accompanied by an explanation of how the research will be funded.	1 250,00 EUR
Data request	All other data requests.	2 500,00 EUR

Expiry decisions

A fee is charged for expired permit applications. The amount of this fee depends on the permit applied for and the stage to which the processing of the application has progressed before the applicant withdraws it.

Payment category	Criteria	Price
Free of charge expiry decision	The applicant withdraws the application before Findata has started processing it.	EUR 0,00
Charge of approx. 20% of the permit fee	The applicant withdraws the application when Findata has started processing the application but before the cost estimate requests for data extraction have been sent to the controllers.	Hourly charge of 88,00 EUR /hour
Charge of approx. 60% of the permit fee	The applicant withdraws the application after the cost estimate requests for data extraction have been sent to the controllers but before a cost estimate summary has been sent to the applicant.	Hourly charge of 88,00 EUR /hour
Charge of approx. 75% of the permit fee	The applicant withdraws the application after receiving the cost estimate summary.	Hourly charge of 88,00 EUR /hour

Ready-made datasets

Price category	Criteria	Price
Findata’s ready-made dataset	Data permit for Findata’s ready-made dataset, when no other data are combined with it. In addition to the data permit fee, Findata’s extraction costs are charged based on the amount of work. Delivery to another service provider’s processing environment: two working hours, i.e. 294 EUR (VAT +0%). We inform the customer of the costs if the estimate exceeds two hours.	300,00 EUR

Data processing and transferring

Price category	Criteria	Price
Data processing	Hourly fee for data combining, pre-processing, pseudonymisation and anonymisation. Minimum one hour.	147,00 EUR/hour
Data transferring	Data transfers are priced based on the number of zip folders to be transferred. It takes 2,5 hours to transfer one zip folder. 2,5 x 147 EUR = 367,5 EUR/zip folder Each zip folder can be a maximum of 4 GB in size. If the total data to be transferred exceeds 40 GB, we kindly ask that you contact us in advance at data@findata.fi so we can arrange the best approach for transferring your data.	367,50 EUR/zip folder

Kapseli secure processing environment

By default, all computing packages have the following storage modes:

• Work: 300 GB
• Data: 300 GB
• Backup: 5 GB
• Output: 10 GB

The performance of Kapseli depends on the number of concurrent users and the load generated by the software used. One machine package (S/M/L/XL) is designed for approximately ten users. The price includes user rights for up to 10 users.

It is not advisable to add more than ten users to a single machine package to avoid overloading the performance. However, if the subscriber wishes to have more than 10 users on a single machine package, we will charge additional user usage fees monthly at a rate of EUR 16,16 + 25,5% VAT per user.

It is also possible to distribute data-specific processing across multiple parallel machine packages. Each of these machine packages must be ordered separately as individual packages. Ordering parallel machine packages may require customization, for which Findata will charge according to their pricing schedule.

Computing packages

Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.

For example, the total cost of the Kapseli S machine package with Windows operating system is € 185,10 per month (€ 147,50 + (0,255 x € 147,50) = € 185,10).

An academic Windows license can be deployed on projects where all users are from organisations that are eligible for an academic license type. It is the responsibility of the project to ensure that the licence conditions are met.

If necessary, check with your organisation’s IT support or directly with Microsoft: Windows Licence Terms and Conditions (microsoft.com)

Product	Features	Windows (VAT not included)	Academic licence Windows (VAT not included)	Linux (VAT not included)
Kapseli S	– 8 GB RAM – 4 cores	147,50 EUR/month (1 770,00 EUR/year)	136,67 EUR/month (1 640,00 EUR/year)	108,75 EUR/month (1 305,00 EUR/year)
Kapseli M	– 16 GB RAM – 6 cores	199,17 EUR/month (2 390,00 EUR/year)	176,67 EUR/month (2 120,00 EUR/year)	138,33 EUR/month (1 660,00 EUR/year)
Kapseli L	– 32 GB RAM – 8 cores	296,67 EUR/month (3 560,00 EUR/year)	244,58 EUR/month (2 935,00 EUR/year)	195,42 EUR/month (2 345,00 EUR/year)
Kapseli XL	– 64 GB RAM – 8 cores	485,42 EUR/month (5 825,00 EUR/year)	399,17 EUR/month (4 790,00 EUR/year)	275,00 EUR/month (3 300,00 EUR/year)

Customisation

Product	Features	Price (VAT not included)
Change of processing system	Fixed price based on the working time costs.	470,00 EUR/change
Technical customization	Working time costs for customizing the remote environment, e.g. installation of the user’s own software in Kapseli package (with the user’s own licences), other technical customization of the computing package or Kapseli subscription.	According to separate offer

We reserve the right to change the prices for the processing environment if changes take place to the procurement costs for the remote access environment independently of Findata’s operations.

Kapseli pause service

You can pause your Kapseli processing environment, after which the current machine package will be disabled for the duration of the pause. During the pause, we maintain the processing environment and the materials within, but the users do not have access to it.

During the pause, the Kapseli order must be valid, but only the monthly pause fee will be charged. The standard Kapseli conditions are also valid for the duration of the pause.

When the scheduled pause ends, users can start to log in to Kapseli once again. You will begin to be charged the monthly machine package fee for Kapseli.

The pause can be ordered through our customer service. The minimum pause is two calendar months and the maximum pause is 12 months. The period of notice for the pause is one calendar month.

The processing time for all Kapseli orders is one month.

Pricing

Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.

For example, the pause service processing fee is in total € 351,40 (€ 280,00 + (0,255 x € 280,00) = € 351,40).

Product	Price (VAT not included)	Further information
Pause processing fee	280,00 EUR	The processing fee is invoiced as part of new pause orders and when ordering an extension to a pause.
Monthly fee	46,00 EUR	Billed per month for the duration of the pause order.

Data storage service

The data storage service enables a storage of research data and scripts after analysis, if there is a justified need. This could be, for example, peer review. You can order the storage service for a minimum of one year and need a valid data permit for the entire storage period.

Kapseli processing environment and storage service cannot be used at the same time. Materials can only be located in one of them at a time.

How to order the storage service?

The storage service is an additional Kapseli service and is only available for those with a Kapseli order. The storage service must be ordered at least four weeks before the end of your Kapseli subscription.

At the moment, it is not possible to order only the storage service. If the data has been analysed in another secure processing environment than Kapseli, you must first order Kapseli and then the storage service.

The storage service can be ordered for a minimum of one year and requires a valid data permit for the entire storage period. If the data permit is not valid for the entire desired storage period, you should first apply for an extension of the validity of the data permit with a data permit amendment application in our e-service (asiointi.findata.fi). If the data permit has not been granted by Findata, we request that you contact the data permit issuer to extend the validity period.

The storage service can be ordered for a maximum of five years at a time and only a representative of the permit holder can place orders related to the storage service of the material. The continuation of the order is possible in accordance with the current terms of service and price list. Order a continuation of the storage service at least one month before the end of the previous subscription. In order for the order to continue smoothly, ensure that the data permit covers the entire planned retention period when placing the order.

How does the storage service work?

When the storage service is deployed, Kapseli and any software customisations will be removed.

The storage service stores the materials produced with the data permit, as well as any files related to the research, such as code scripts. All files from the Kapseli D:, W:, and B: drives will be transferred to the storage service. The file format does not matter.

Cancellation of the storage service

If you want to terminate your storage service order before your order ends, you must order it separately in our e-service (asiointi.findata.fi). The cancellation must be ordered at least one month before the desired cancellation date.

After your storage service order has ended, the material will be removed from the service. Findata will not store the data after the order has ended.

Returning material for use in the Kapseli or other secure processing environment

If necessary, the data can be returned for analysis in a new Kapseli processing environment and transferred back to the storage service after processing. Order a transfer from the storage service to Kapseli at least one month before the desired date. To return the material, place an order for Kapseli before sending the return request.

The data sets from the data storage system can also be transferred to another secure processing environment that has been accepted to the Toini secondary use register maintained by Valvira. For the use of Kapseli or data transfer to the secure processing environment of a third-party service provider, we will charge the work costs for the starting hour in accordance with the Kapseli price list.

Pricing for the storage service

The price of the storage service is reviewed annually. The processing fee and the first 12 months’ fee will be invoiced at the time of setup. After the first year, you will be invoiced in advance every six months.

Kapseli prices are commercially priced fee-based services to which VAT of 25,5% is added. The prices in the price list do not include VAT.

For example, the storage service processing fee is € 577,30 in total (€ 460,00 + (0,255 x € 460,00) = € 577,30).

Product	Price (VAT not included)	Further information
Storage service processing fee	460,00 EUR	A processing fee and a minimum order of 12 months will be invoiced in connection with a new storage order.
Monthly charge for the storage service per 0.5 TB	7,00 EUR/month (42,00 EUR/6 months)	Billed every six months.