Data transfers

Findata’s contact person is the sender of the data request.

Provide in your message the following information:

• Data permit journal number
• Organisation from which the data will be transferred
• The person who will receive the potential target group
• The person who will deliver the extracted data to Findata

If you already have a Nextcloud connection, proceed to the next step.

1. Log into the Findata customer service at asiointi.findata.fi
2. Under Submit application, select Order of a Nextcloud user ID
3. Complete and submit the form
4. Notify us at data@findata.fi once the form has been submitted. If additional information is needed for registration, our partner CSC will contact you via email.
5. When you receive confirmation from CSC that the connection has been established, proceed to the next step.
   
   

1. Log in to Nexcloud at siirto.findata.fi
   • Log into all Findata services and systems using the same authentication method.
2. Verify that the diary number is correct.
   • The front page shows a folder with the title of the data permit decision’s diary number.
   • Open the folder and check that the diary number in the file journal_number.txt is also correct.
3. Create a new folder on your computer. Ensure that only individuals authorised to handle the data have access to this folder.
4. Download the following files from Nextcloud to the folder:
   • Findata Encryption Tool (found in folder named Encryption Tools)
   • csc.pub (found in folder named Encryption Tools)
   • the journal_number.txt file

To download the file, click the three dots after the file and select ‘Download’.

5. Compress all the files you want to transfer into a single .zip file and move them to the folder you previously created
   • Make sure that the zip file size does not exceed 4 GB
   • Include in the .zip file the data descriptions
   • Include in the .zip file the data descriptions
   • Do not password protect the .zip files
   • Make sure the file is in the format specified in the data delivery request
   • Make sure that the file name does not contain spaces or special characters (/,? +) [). The following special characters are permitted: dots, hyphens, and underscores (.- _)
6. Open from the folder the Findata Encryption Tool
7. Select the file for encryption
   • The file you are encrypting is the zip file you created in step 5. Select a file by pressing ‘Select File’ (see image below)

8. Select ‘Start Encryption’ to begin the encryption process (see image below)

9. Two new files will have appeared in your folder on the machine:
   • one .c4gh file and
   • one .json file
10. Open the folder that matches the project’s journal number in Nextcloud
11. Upload both files you created in step 9 to that Nextcloud folder
12. Now, your Nextcloud folder should contain three files:
    • journal_number.txt
    • one .c4gh file
    • one .json file
13. Log out of the system.
14. Notify data@findata.fi when the data has been transferred.
15. Once the Findata processor has confirmed that your data has been transferred successfully, you must permanently delete all personal data from the extraction folder you created on your computer. Not therefore from the Nextcloud folder, but from the folder you created yourself.
16. Empty the Recycle Bin on your computer in case you’ve delivered personal data.

Provide in your message the following information:

• Data permit journal number
• Remote environment Kapseli code
• Your Nextcloud ID if you already have a Nextcloud connection.  
  • You can find your IDs by doing the following:
    • Log into your Nextcloud account.
    • Go to the profile icon on the top right.
    • Choose ‘Settings’.
    • Your ID ends in FINDATA.local.

If you already have a Nextcloud connection, proceed to the next step.

1. Log into the Findata customer service at asiointi.findata.fi
2. Under Submit application, select Order of a Nextcloud user ID
3. Complete and submit the form
4. Notify us at data@findata.fi once the form has been submitted. If additional information is needed for registration, our partner CSC will contact you via email.
5. When you receive confirmation from CSC that the connection has been established, proceed to the next step.
   
   

• Fill in the form below and submit it to Findata via Nextcloud in the same transfer folder together with the other files. Go to the next step.
• If you’re transferring data, submit its data description in the same transfer folder.

Files to be sent to Kapseli form (download Word file, 26 kB)

1. Log in to Nexcloud at siirto.findata.fi
   • Log into all Findata services and systems using the same authentication method.
2. Verify that the diary number is correct.
   • The front page shows a folder with the title of the data permit decision’s diary number.
   • Open the folder and check that the diary number in the file journal_number.txt is also correct.
3. Create a new folder on your computer. Ensure that only individuals authorised to handle the data have access to this folder.
4. Download the following files from Nextcloud to the folder:
   • Findata Encryption Tool (found in folder named Encryption Tools)
   • csc.pub (found in folder named Encryption Tools)
   • the journal_number.txt file

To download the file, click the three dots after the file and select ‘Download’.

5. Compress all the files you want to transfer into a single .zip file and move them to the folder you previously created
   • Make sure that the zip file size does not exceed 4 GB
   • Include in the .zip file the data descriptions
   • Include in the .zip file the data descriptions
   • Do not password protect the .zip files
   • Make sure the file is in the format specified in the data delivery request
   • Make sure that the file name does not contain spaces or special characters (/,? +) [). The following special characters are permitted: dots, hyphens, and underscores (.- _)
6. Open from the folder the Findata Encryption Tool
7. Select the file for encryption
   • The file you are encrypting is the zip file you created in step 5. Select a file by pressing ‘Select File’ (see image below)

8. Select ‘Start Encryption’ to begin the encryption process (see image below)

9. Two new files will have appeared in your folder on the machine:
   • one .c4gh file and
   • one .json file
10. Open the folder that matches the project’s journal number in Nextcloud
11. Upload both files you created in step 9 to that Nextcloud folder
12. Now, your Nextcloud folder should contain three files:
    • journal_number.txt
    • one .c4gh file
    • one .json file
13. Log out of the system.
14. Notify data@findata.fi when the data has been transferred.
15. Once the Findata processor has confirmed that your data has been transferred successfully, you must permanently delete all personal data from the extraction folder you created on your computer. Not therefore from the Nextcloud folder, but from the folder you created yourself.
16. Empty the Recycle Bin on your computer in case you’ve delivered personal data.

According to the Secondary Use Act, a secure transfer service must be used when transferring personal data. For example, if you need to transfer personal data from an individual data controller to an environment other than Findata’s Kapseli, order the data transfer from Findata. The transfer will be conducted through the Nextcloud transfer service.

1. Order the data transfer by completing the form below.
   • Download the form: Data transfer order form (Word file, 52.7 KB)
2. Send the completed form to data@findata.fi.

Important notes

• Only the data controller can order the data transfer.
• The data controller is responsible for ensuring compliance with the conditions of data permits and amendments for the data being transferred.
• Both the data provider and recipient must have Nextcloud IDs.
• Data transfers are subject to a fee. Fees are based on the amount of data transferred and the time required for the transfer.
  • The hourly rate for providing data in accordance with a data permit is determined by the current Decree of Public Charges of the Ministry of Social Affairs.
  • See the current prices in Findata’s price list.

If you already have a Nextcloud connection, proceed to the next step.

1. Log into the Findata customer service at asiointi.findata.fi
2. Under Submit application, select Order of a Nextcloud user ID
3. Complete and submit the form
4. Notify us at data@findata.fi once the form has been submitted. If additional information is needed for registration, our partner CSC will contact you via email.
5. When you receive confirmation from CSC that the connection has been established, proceed to the next step.
   
   

1. Once we have received the completed data transfer form, we will begin processing it.
2. If the form contains all necessary information, we will send you a confirmation of the order and the cost. You will also receive detailed instructions for transferring the data.

1. Log in to Nexcloud at siirto.findata.fi
   • Log into all Findata services and systems using the same authentication method.
2. Verify that the diary number is correct.
   • The front page shows a folder with the title of the data permit decision’s diary number.
   • Open the folder and check that the diary number in the file journal_number.txt is also correct.
3. Create a new folder on your computer. Ensure that only individuals authorised to handle the data have access to this folder.
4. Download the following files from Nextcloud to the folder:
   • Findata Encryption Tool (found in folder named Encryption Tools)
   • csc.pub (found in folder named Encryption Tools)
   • the journal_number.txt file

To download the file, click the three dots after the file and select ‘Download’.

5. Compress all the files you want to transfer into a single .zip file and move them to the folder you previously created
   • Make sure that the zip file size does not exceed 4 GB
   • Include in the .zip file the data descriptions
   • Include in the .zip file the data descriptions
   • Do not password protect the .zip files
   • Make sure the file is in the format specified in the data delivery request
   • Make sure that the file name does not contain spaces or special characters (/,? +) [). The following special characters are permitted: dots, hyphens, and underscores (.- _)
6. Open from the folder the Findata Encryption Tool
7. Select the file for encryption
   • The file you are encrypting is the zip file you created in step 5. Select a file by pressing ‘Select File’ (see image below)

8. Select ‘Start Encryption’ to begin the encryption process (see image below)

9. Two new files will have appeared in your folder on the machine:
   • one .c4gh file and
   • one .json file
10. Open the folder that matches the project’s journal number in Nextcloud
11. Upload both files you created in step 9 to that Nextcloud folder
12. Now, your Nextcloud folder should contain three files:
    • journal_number.txt
    • one .c4gh file
    • one .json file
13. Log out of the system.
14. Notify data@findata.fi when the data has been transferred.
15. Once the Findata processor has confirmed that your data has been transferred successfully, you must permanently delete all personal data from the extraction folder you created on your computer. Not therefore from the Nextcloud folder, but from the folder you created yourself.
16. Empty the Recycle Bin on your computer in case you’ve delivered personal data.